Cyber Readiness Project Management Assistant

Phone/Skype Hire. Onsite from day 1 / Hybrid

Location: Lower Manhattan, NYC

Duration: 12 months (35 hrs/week)

Cyber Readiness Program Assistant will be responsible for project management, scheduling meetings with agencies, conducting follow-ups, maintaining project status, and developing and documenting procedures. Additionally, you will support the design and implementation of new capabilities in our growing portfolio.

Responsibilities

• Ensure NYC agencies are updating their Incident Response Plans Annually (70 agencies)
• Ensure NYC Agencies have an updated Cyber Incident Escalation Path - Biannual (70 agencies)
• Ensure NYC agencies are updating their IT and Cyber related services that it consumes (agency, OTI, or third part vendor) Annually (70 agencies)
• Ensure NYC agency responders are scheduled for Cyber Crisis Simulation Training Annually (70 agencies)
• Ensure NYC agency responders are scheduled for Incident Response Re Training Annually (70 agencies)
• Ensure NYC agencies are scheduled for Asset Validation and Enrichment Annually (20 agencies)
• Ensure NYC agencies are scheduled for the Public Facing Web Application Assessment Ongoing (OOM32 - 45 Mayoral Agencies)
• Ensure net new agencies are scheduled to be onboarded into the program and are provided with any relevant documents or templates.
• Ensure custom presentations are developed based on agencies engaged.
• Ensure all follow - up meetings with agencies are scheduled in a timely basis.
• Ensure meeting minutes are captured for all formal meetings with an agency.
• Ensure agencies not responding to request from the Readiness team are escalated to Cyber Operations and or Audit & Compliance for further action.
• Maintain robust communication channels between the Log Onboarding and Operations teams.
• Ensure Salesforce is updated with the status of all workstreams.

Skills Needed

• At least 8 years of Cybersecurity experience, including knowledge and experience in cybersecurity practices, primarily incident response, and familiarity with security frameworks and best practices.
• Strong project management skills: Ability to effectively plan, organize, and execute projects, ensuring timely delivery of objectives and milestones.
• Excellent communication skills: Clear and concise verbal and written communication abilities, with the capacity to convey information to various stakeholders and foster productive relationships.
• Attention to detail: A meticulous approach to work, ensuring accuracy in project documentation, meeting minutes, and client communication.
• Problem-solving abilities: Resourceful and proactive in identifying and addressing challenges that may arise during program implementation. Ability to think critically and propose effective solutions.
• Stakeholder management: Experience in effectively managing relationships with clients, team members, and other stakeholders to achieve program goals.
• Proficiency in Salesforce or similar CRM systems: Experience working with Salesforce or other customer relationship management platforms to maintain project status and generate reports.
• Analytical skills: Ability to analyze program data, identify trends, and provide insights to support decision-making and drive program improvement.
• Procedure development and documentation: Experience in developing and documenting procedures, ensuring clarity, compliance, and ease of implementation.
• Adaptability and flexibility: Ability to adapt to changing program requirements and navigate through ambiguity while maintaining focus and composure.

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