What are the responsibilities and job description for the Medical Record Coordinator and Abstractor - Nashville, TN/Hybrid position at Software Technology Inc.?
Job Title: Medical Record Coordinator and Abstractor
Location: Nashville, TN/Hybrid
Duration: 20 Months
Medical Record Coordinator and Abstractor
The Tennessee Birth Defects Surveillance System (TNclientSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is
accepting applications for a Medical Record Coordinator and Abstractor position.
This position is full-time hybrid position - alternate work solutions (AWS / remote) and also required to be onsite a minimum of 1-2 times per month (Central Office located in Nashville, TN).
The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction.
Job Duties Will Include
Location: Nashville, TN/Hybrid
Duration: 20 Months
Medical Record Coordinator and Abstractor
The Tennessee Birth Defects Surveillance System (TNclientSS) within the Family Health and Wellness (FHW) Division of the Tennessee Department of Health (TDH) is
accepting applications for a Medical Record Coordinator and Abstractor position.
This position is full-time hybrid position - alternate work solutions (AWS / remote) and also required to be onsite a minimum of 1-2 times per month (Central Office located in Nashville, TN).
The Medical Record Coordinator and Abstractor will serve as a subject matter expert for birth defects case management and will be primarily responsible for medical record processing and abstraction.
Job Duties Will Include
- Request medical records of persons with suspected or identified birth defects (maternal and infant) from birthing facilities and Healthcare Providers in Tennessee, using a developed algorithm
- Conduct case verification on all reports received on key birth defect diagnoses using medical records
- Review assigned medical records (digital, electronic, and hard copies) and extract relevant information
- Cross-reference information from multiple sources to ensure abstracted data is complete and accurate
- Perform data entry into iCMS database for abstracted medical records
- Review data entry by non-clinical staff to ensure clinical accuracy
- Submit service referrals to appropriate social services, when indicated
- Work closely with the TNBDSS Team to identify issues and ensure data processes are complete and accurate
- Maintain partnerships with birthing facility HIM staff and provide feedback as it relates to process improvements
- Maintain HIPAA compliance at all times
- Work independently, responsibly, and efficiently; problem-solving and communicating when needs are present
- Complete abstraction assignments on time with minimal supervision
- Attend weekly meetings with the TNBDSS team
- Maintain ongoing education on developments in patient care, data management, birth defects, healthy pregnancy, and health equity
