Administrative Assistant

Position Summary:
Southern Humboldt Housing Opportunities, Inc. (SHO) is a locally-based, state and federally funded organization dedicated to serving individuals and families experiencing housing and food insecurity. We operate under a Housing First philosophy, which prioritizes stable housing as a foundational step in overcoming other challenges. SHO is committed to empowering the unhoused community with dignity, compassion, and respect.

The Administrative Assistant will support the SHO Project Manager in ensuring the smooth and efficient operation of our administrative and program activities. This role is vital in helping the organization transition individuals and families out of homelessness, including supporting the implementation of the ERF-3-R grant to move people from encampments into temporary and permanent housing.

Job Status:
This is a grant-funded position with employment anticipated through June 30, 2027, aligned with the duration of the grant. Continuation of the position beyond this date is dependent on the availability of additional funding and is not guaranteed.

Essential Job Functions:

• Provide daily clerical, administrative, and confidential support to the Project Manager and leadership team.
• Serve as the primary assistant to the Program Manager, managing appointments, calendars, and office schedules.
• Assist the Site Monitor with various tasks around the facility, including maintenance and upkeep of the on-site food garden. This may involve garden bed work, planting, and general gardening tasks to support the sustainability and productivity of the garden.
• Support the outreach case worker in their efforts to serve the unhoused population by helping with the delivery of supplies and food to camps. This includes gathering and organizing items for distribution and assisting with deliveries.
• Prepare and assist with the preparation of meals for distribution during extreme weather events, as needed, to ensure the unhoused have access to meals.
• Track and manage activities related to the ERF-3-R grant, including reporting requirements, contractor communications, employee hours/reports, and compliance monitoring.
• Review and recommend improvements in office procedures and policies to enhance workflow efficiency.
• Draft, edit, and maintain various documents such as reports, board minutes, brochures, manuals, and handouts.
• Prepare complex routine and non-routine reports, utilizing various software tools; organize and summarize materials for report preparation.
• Oversee records management, ensuring that filing systems are organized and maintained in compliance with legal mandates and deadlines.
• Assist in the development and maintenance of grant applications, including proposals, funder reports, program data, and success stories.
• Ensure compliance with all grant regulations and reporting requirements.
• Represent SHO professionally, maintaining a positive and collaborative relationship with staff, clients, and stakeholders.
• Perform other duties as assigned.

Minimum Qualifications:

• Associate's degree in office administration or related field preferred, or equivalent professional experience.
• Minimum of 5 years of general office experience, with proficiency in a variety of office support duties.
• Strong ability to work under pressure, adapt to changing situations, and maintain a calm, professional demeanor.
• Demonstrated ability to maintain confidentiality and handle sensitive information.
• Valid CA driver’s license and an acceptable driving record.
• Ability to work collaboratively within a close-knit team environment.
• Excellent verbal and written communication skills in English.
• Must pass a criminal background check.
• U.S. work authorization required.

Required Skills:

• Advanced computer and database skills, including proficiency with Microsoft Office Suite and Google Workspace.
• Ability to handle multiple tasks simultaneously and prioritize effectively.
• Highly organized, with strong attention to detail and the ability to create organizational systems.
• Ability to maintain accurate records and monitor compliance with deadlines.
• Ability to self-direct, manage time effectively, and adapt to new tasks or challenges.
• Food handler certification completed at time of hire (if not already completed).
• Reliable, predictable attendance.

Job Types: Full-time, Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 30 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to Commute:

• Redway, CA 95560 (Required)

Ability to Relocate:

• Redway, CA 95560: Relocate before starting work (Preferred)

Work Location: In person

Salary : $20 - $25