What are the responsibilities and job description for the Administrative Assistant, Marketing position at SoLa Impact?

Job Description

JOB SUMMARY

As an Administrative Assistant with SoLa Impact, you will play a pivotal role in supporting our senior executive leadership while contributing to the marketing efforts that amplify our mission of creating high-quality, affordable housing and socioeconomic opportunities in low-income, Black, and Brown communities. This dynamic role combines executive support and marketing coordination, enabling the successful execution of strategic initiatives that align with SoLa Impact’s vision. You will manage schedules, facilitate communication with key stakeholders, and assist in executing impactful marketing campaigns that highlight our innovative developments, such as The Beehive, and our broader efforts to drive transformative change. Join a purpose-driven team at the forefront of addressing the housing crisis and empowering communities throughout Southern California.

ABOUT THE COMPANY

SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing in low-income, Black and brown communities. Over the last several years, we have raised almost $500 million in equity allowing us to deploy well over $1.5 billion – toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.

As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub The Beehive serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future.

Executive Support

Manage and prioritize the executive’s schedule, including calendar management, meeting coordination, and travel arrangements.
Act as a liaison between the executive and internal / external stakeholders.
Prepare, edit, and organize correspondence, presentations, and reports.
Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Manage one administrative assistant.

Marketing Support

Assist in developing and executing marketing campaigns, including digital, social media, email, and event marketing.

Liaise with on-site visitors and coordinate with internal staff visit logistics.

Conduct research and analyze data to inform marketing strategies and decision-making.

Coordinate the creation and distribution of marketing materials such as newsletters, brochures, and promotional content.

Maintain and update the company’s website, social media accounts, and other digital platforms.

Track and report on marketing performance metrics to ensure goals are met.

Qualifications

Education : Bachelor’s degree in Marketing, Business Administration, or related field preferred.

Experience : Minimum of 3 years of experience as an Executive Assistant, with at least 1 year supporting marketing functions.

Proficiency in marketing tools and MS Office Suite; Adobe Suite is a plus.

Exceptional written and verbal communication skills.

Strong organizational and multitasking abilities with acute attention to detail.

Ability to work independently and collaboratively in a fast-paced environment.

ESSENTIAL DUTIES

Organize and manage day-to-day office operations for the partners;

Act as the main point of contact in the Partners’ offices, i.e. receiving guests, giving directions, etc.;

Responsible for preparing large mailings;

Receive packages and correspondence and ensure the founders’ receipt, transaction support, reporting and database management;

Schedule appointments, maintain calendar for partners;

Monitor partner office inventory, replenishing office materials such as snacks, printer supplies, paper, office supplies, etc.;

Provide event management support as requested by partners; Order and set up lunches for site visits;

Provide hospitality to all guests and help to create a welcoming environment;

Answer partner phone line and respond to inquiries;

Process and distribute partners daily mail;

Invest in building long-lasting relationships both externally and internally;

Complete other tasks and projects as assigned.

Requirements

EDUCATION & EXPERIENCE

5 years of experience as an Administrative / Executive Assistant, with experience supporting high level executives or equivalent;

Bachelor’s degree in administration, business management, or equivalent preferred;

Expert level proficiency with Excel, Word, and PowerPoint.

SKILLS & ABILITIES

Maintains high levels of professionalism when dealing with diverse groups, including senior executives, donors, community leaders, funded partners, staff, vendors, and guests;

Demonstrated ability to maintain a high level of integrity and discretion in handling confidential information;

Exceptional organizational skills, self-direction, reliability, and resourcefulness;

Ability to prioritize busy workload with multiple deadlines;

Strong follow-up skills;

Excellent written and verbal communication skills;

Benefits

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

At SoLa Impact, we believe the work environment, culture, and the opportunity to learn and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the bureaucracy of a large corporate environment. We foster a family-friendly and supportive workplace, collaborative and employee-focused with an emphasis on quality, integrity, trust, and accountability. We are looking to bring someone on board as soon as possible. We provide a rewarding and challenging environment. We expect a lot, but give a lot in return. Strongly prefer candidates local to Los Angeles as no relocation assistance will be provided. All qualified candidates will be contacted directly.

SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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