Accounting Manager

Job Title: Accounting Manager

Department: Accounting

Reports to: COO

FLSA Status: Exempt

Classification: Manager

Work Hours: Full-time 40 hours per week

Pay Scale: $100,000-$130,000 per year

Position Summary:

The position is responsible for the oversight of financial reporting, reconciliations, accounts payable, accounts receivable and payroll.  The position also assists the C.O.O with the budget process and ad hoc reports and projects as needed. Functions include: Establishing internal controls and guidelines for accounting transactions and budget preparation; assist in timely completion of monthly reports and reconciliations; assist in overseeing daily transactions, bank reconciliations, accounts payable, accounts receivable, payroll and general ledger using QuickBooks Enterprise; resolve any discrepancies or irregularities in operations accounting entries; assist with tracking, monitoring and reporting investment activities; serve as back-up to all essential accounting functions; analyze the bank's balance sheet, income statement, investment accounts, cash accounts and expenses on a daily basis; compile and analyze monthly, quarterly and yearly financial positions; prepare monthly financial reports; serve as a point of contact for matters relating to the accounting system; perform other duties as assigned. Accounting manager will also be responsible for providing the necessary information for year-end to the outside CPAs for the annual review and taxes.

Required Qualifications:

• Bachelor’s degree in accounting or finance; or equivalent additional experience.
• Five years accounting experience.

• Extensive experience with implementing and utilizing accounting software programs such as QuickBooks is required.
• Experience leading and managing team members
• Advanced 10-key skills
• Proficiency with Microsoft Office and QuickBooks

Desired Qualifications:

• Advanced mathematical and logical deduction skills.
• Excellent communication and problem-solving skills.
  

• Cash flow forecasting 
• Construction industry experience

Essential Functions and Responsibilities:

• Supervises the entire general accounting system including:  performing payroll functions, accounts payable, accounts receivable/cash receipts, invoicing and sales and use tax reporting.
• Has primary responsibility for supervision, training, and addressing the needs and concerns of accounting department support staff.
• Performs duties requiring analysis of facts and selection of applicable methods and procedures. Establishes and/or maintains filing systems and control requiring care and discretion pertaining to confidential data and information.
• Assists in preparation of journal entries and account reconciliations; posts and reconciles general ledger.
• Provides ad-hoc research in response to requests from the Director of Finance.
• Assists in preparation and monitoring of annual operating budget.
• Works with outside auditors in compiling and retrieving information for completing the company’s annual audits.
• Assists in maintaining complex reports to assist the Accounting Department and other departments with meeting goals.
• Maintains records on fixed asset acquisitions and deletions for reconciliation at year end and associated depreciation schedules.
• Manage and support accounting staff serve as a key point of contact for external auditors and advisors. Manage audit and tax preparation with CPA.

• Work with ownership and other members of the Executive Management Team to provide financial information and data requested.
• Ensure credibility of accounting and finance group by providing timely and accurate analysis of budgets, financial trends, forecasts, and financial results.
• Work with third party CPA, Banks, Attorneys and Auditors.
• Prepare documentation and provide to CPA for tax returns preparation.
• Due diligence and other information requests for new projects under development.
• Identify refinancing opportunities.
• Oversee the preparation and communication of monthly, quarterly, and annual financial statements.
• Manage books for several entities including tax preparation.
• Oversee the preparation of project budgets, budget vs. actual analyses, etc.
• Review all month-end closing activities including general ledger accounts, balance sheet, Profit & Loss Statements.
• Manage Contractor license and bond renewals.
• Oversee weekly cash management, prepare checks for accounts payable check runs.
• Process weekly 401K Contributions and Workers Comp Insurance payments.
• Set up new company assets and liabilities in Quick Books.
• Maintain accurate chart of accounts.
• Additional duties as are assigned.

Success Factors / Job Competencies:

• Achieving 90% score on the Leading Measures on an average basis, month over month
• Proactive communication
• Motivated work ethic.
• Attendance.
• Attention to detail.
• Positive attitude.

• Excellent communication skills.
• Strong team player.
• Willingness to learn.

Physical demands and work environment:

This position requires the occasional need to move items (up to 30lbs) around the warehouse and office area. Most of the time, this position requires that employee be seated or standing at their desk in a typical office environment.

Salary : $100,000 - $130,000