What are the responsibilities and job description for the Legal Process Clerk II position at Solano Superior Court, CA?

Salary : $50,979.76 - $62,588.21 Annually

Location : Fairfield and Vallejo, CA

Job Type : Full-Time

Job Number : 202500002

Department : Clerks Office

Opening Date : 02 / 10 / 2025

Closing Date : 3 / 2 / 2025 11 : 59 PM Pacific

FLSA : Non-Exempt

Bargaining Unit : SEIU 1021

Job Definition

Under general supervision, performs a variety of highly responsible and difficult legal document processing tasks within an assigned division. Divisions may include, but are not limited to, Criminal, Traffic, Civil, Family Law, Probate, Juvenile, and Jury, which are located in Fairfield and Vallejo.

Bilingual skills in Spanish / English are highly desirable.

Essential Functions (Core Competencies)

Processing legal documents and records for the Court based on established legal procedure.
Examining documents and files for completeness, conformity and validity.
Assisting customers by phone or at the front counter.
Entering and retrieving computerized data.
Compiling information and prepares forms, reports, correspondence, and legal documents related to assignment.
Preparing a variety of documents such as warrants, writs, orders, subpoenas, notices, and abstracts.
Computing, receiving, classifying, explaining and posting fees and or fines, issuing receipts, and balancing cash drawers.
Posting and vacating motions, trials, hearings and other proceedings to calendaring system.
Performing other related work as required by business needs.

Knowledge, Skills, and Abilities - The successful applicant will possess the following (KSAs) :

Knowledge of office methods and procedures.

Ability to operate standard office equipment, including personal computers.

Ability to sort files and documents based on alphabetic, numeric or alphanumeric systems.

Ability to search manual, microfilm or electronic information storage systems to locate information.

Ability to receive and record fees according to established procedures.

Ability to maintain accurate records.

Ability to organize and prioritize work assignments.

Ability to understand and apply written and verbal instructions & convey information to others.

Ability to communicate effectively with people of diverse socio-economic backgrounds and temperaments.

Ability to maintain confidentiality of information.

Required Qualifications

Educational and Work Experience Requirements

Possession of a high school diploma or its equivalent and

One (1) year of clerical office experience OR Two (2) years of recent, increasingly responsible clerical experience or any combination of training and experience that could likely provide the desired knowledge and abilities.

One (1) year experience in a law office or court environment is highly desirable.

Typing / Keyboarding Skills

Keyboarding at a corrected rate of 35 wpm for a five (5) minute test is required. A current, valid keyboarding certificate must be submitted with the application from an accredited school or other agency. The certificate must contain the gross number of words typed per minute, the number of errors and must be signed and dated by the examiner. The certificate may not be more than twelve (12) months old at the time of the application. Online typing certificates will be accepted.

Supplemental Information

Normal business hours for this position : Monday through Friday, 8 : 00 a.m. to 5 : 00 p.m.

Physical Requirements and Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands : While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, pinch, pull objects or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch, or crawl; talk or hear. The employee must routinely lift and / or move up to 10 pounds and to occasionally lift and / or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment : While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level and traffic level in the work environment are similar to a busy office.

Solano Superior Court employees are valued. The court offers an excellent benefit package :

CalPERS retirement (specific benefit determined pursuant to the Public Employee Pension Reform Act of 2013)

Participation in Social Security, Medicare and State Disability Insurance;

Medical insurance (plans offered by CalPERS), dental insurance (HMO & PPO plans), and vision insurance with generous employer contribution toward premium;

Supplemental retirement plan (457 deferred compensation plan through CalPERS);

Flexible spending account for qualifying medical, dependent care or transportation expenses;

Basic life insurance at no cost to employee; employees may purchase additional life insurance for self and dependents;

Sick leave earned at approximately 12 days per year;

Vacation earned at approximately 10 days per year, increasing to 15 days per year after 3 years to 17.5 days after 5 years to 21 days after 10 years and 22 days after 20 years;

Floating holiday of 2 days per year (may be prorated first year);

Employee assistance program available at no cost to employee for self and dependents.

Longevity pay after 10 years.

To learn more details, visit our benefits page :

Please list all computer hardware and software with which you are acquainted. Using a rating scale of "beginner," "intermediate," or "advanced," describe your level of skill in operating computers and related software (i.e., Microsoft Word, Excel, Microsoft Outlook, etc.)

Please provide a brief description of your related educational and work experience that is relevant to the position for which you are applying. (Be specific in describing your duties and the length of time you carried out these functions.)

To be considered for this position, applicants are required to submit a current typing / keyboarding certificate as described below : Keyboarding at a corrected rate of 35 wpm for a five (5) minute test is required. A valid keyboarding certificate must be submitted with the application from an accredited school or other agency. The certificate must contain the gross number of words typed per minute and the number of errors and must be signed and dated by the examiner. The certificate may not be more than twelve (12) months old at the time of the application. Online typing certificates will be accepted.Have you attached the required keyboarding / typing certificate to your application?

Required Question

Salary : $50,980 - $62,588

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