Accounts Receivable Specialist and Executive Assistant

For more than 16 years, Solar States, LLC has been a regional leader in the solar power field – both in terms of system installs and workforce development in the emerging Green Collar economy. Based in Philadelphia, Pennsylvania, we have installed over 1,400 residential systems including rooftop solar, canopies, ground mounts, carports, EV chargers, storage and more. Keeping true to our founding mission, we have trained over 400 new entries to the Green Collar economy. For 16 years, Solar States has been a dominant solar services provider in the Philadelphia region, and especially within the Philadelphia City limits.

We are currently looking for a candidate to join our team as an Accounts Receivable Specialist and Executive Assistant. In this dual role, you will be responsible for sending invoices, receiving and recording payments, and following up with customers with overdue invoices. In addition, you will maintain meticulous records in financial reports, accounting software, and our CRM. You should be able to communicate in a firm, yet friendly and professional manner.

The responsibilities of this position include but are not limited to:

• Maintain accounting, customer databases, and spreadsheets, updating information as needed
• Enter data, maintain records and create and maintain reports
• Send invoices for all customers following the appropriate processes
• Submit required information to loan providers
• Reach out weekly to customers with overdue accounts
• Communicate with previous clients and customers to request payment and arrange payment plans
• Update client accounts based on payment or contact information
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Answer accounting phone line
• Assist in running weekly payroll
• Back up and assist other accounting team members
• Provide executive support to the CEO, including calendar management, meeting coordination, and preparation of documents, reports, and presentations
• Oversee office operations and manage facilities relationships
  
  

Skills

• Proven bookkeeping experience
• Solid understanding of basic bookkeeping and accounting principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Management of confidential information with the utmost discretion
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets accounting software
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
  
  

Compensation

• $48,000-$60,000 per year salary
• 15 days paid vacation, 3 sick days per year
• Company contribution toward health insurance premium
• 75% coverage of dental insurance
• 3% contribution to 401(k) (after 90 days of employment)
• Short term disability and life insurance (covered by the Company)
• Entry into company profit share program (after 6 months of employment)
  
  

You will report directly to:

• CFO
  
  

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