What are the responsibilities and job description for the Corporate Administrative Assistant position at Solaris Health Holdings?

Job Description

Description : GENERAL SUMMARY

The Corporate Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements :

ESSENTIAL JOB FUNCTION / COMPETENCIES

The responsibilities and duties described in this job description are intended to provide a general overview of the position. Duties may vary depending on the specific needs of the affiliate or location you are working at and / or state requirements. Responsibilities include but are not limited to :

Answers and transfers phone calls, screening when necessary.
Welcomes and directs visitors and clients.
Maintains filing systems as assigned.
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
Responds to and resolves administrative inquiries and questions.
Coordinates and schedules travel, meetings, and appointments for SVP Ops, SVP Enterprise, and other SVP's / VPs.
Assist Human Resources with the bi-weekly processing of Solaris Corporate payroll.
Prepares agendas and schedules for meetings including central Affiliate calendar, board meetings, strategic planning meetings, annual meetings, etc.
Records and distributes minutes or other records for meetings.
Maintains office supplies and coordinates maintenance of office equipment.
Maintains a system for recording expenses and the use of petty cash.
Participates in educational activities.
Maintains confidentiality at all times.
Expectation to become familiar with all staff members, including remote employees, and their respective locations and job titles.
Enhances communications by consistently displaying excellent customer service skills.
Performs other related duties as assigned.
Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations.
This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and / or violations to a supervisor and / or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

N / A

KNOWLEDGE | SKILLS | ABILITIES

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Skill in using computer programs and applications including Microsoft Office.

Excellent organizational skills and attention to detail.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Knowledge of research methods and procedures sufficient to compile data and prepare reports.

Decision-making and strong problem-solving skills.

Ability to work independently and manage deadlines.

Complies with HIPAA regulations for patient confidentiality.

Complies with all health and safety policies of the organization.

EDUCATION REQUIREMENTS

High School Diploma or equivalent required.

Some college courses and / or Associate’s degree preferred.

EXPERIENCE REQUIREMENTS

Minimum of 2 years Administrative Assistant experience, preferably in Healthcare environment.

REQUIRED TRAVEL

None at this time

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing / Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional : from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom : up to 2%

Floor to Waist, 1-25 lbs. Occasional : from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom : up to 2%

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