Corporate Administrative Assistant

Job Description

Job Description

Description : GENERAL SUMMARY

The Corporate Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Requirements :

ESSENTIAL JOB FUNCTION / COMPETENCIES

The responsibilities and duties described in this job description are intended to provide a general overview of the position. Duties may vary depending on the specific needs of the affiliate or location you are working at and / or state requirements. Responsibilities include but are not limited to :

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for SVP Ops, SVP Enterprise, and other SVP's / VPs.
• Assist Human Resources with the bi-weekly processing of Solaris Corporate payroll.
• Prepares agendas and schedules for meetings including central Affiliate calendar, board meetings, strategic planning meetings, annual meetings, etc.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Participates in educational activities.
• Maintains confidentiality at all times.
• Expectation to become familiar with all staff members, including remote employees, and their respective locations and job titles.
• Enhances communications by consistently displaying excellent customer service skills.
• Performs other related duties as assigned.
• Employees shall adhere to high standards of ethical conduct and will comply with and assist in complying with all applicable laws and regulations.
• This will include and not be limited to following the Solaris Health Code of Conduct and all Solaris Health and Affiliated Practice policies and procedures; maintaining the confidentiality of patients' protected health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA); immediately reporting any suspected concerns and / or violations to a supervisor and / or the Compliance Department; and the timely completion the Annual Compliance Training.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

KNOWLEDGE | SKILLS | ABILITIES

EDUCATION REQUIREMENTS

EXPERIENCE REQUIREMENTS

REQUIRED TRAVEL

PHYSICAL DEMANDS

Carrying Weight Frequency

1-25 lbs. Frequent from 34% to 66%

26-50 lbs. Occasionally from 2% to 33%

Pushing / Pulling Frequency

1-25 lbs. Seldom, up to 2%

100 lbs. Seldom, up to 2%

Lifting - Height, Weight Frequency

Floor to Chest, 1 -25 lbs. Occasional : from 2% to 33%

Floor to Chest, 26-50 lbs. Seldom : up to 2%

Floor to Waist, 1-25 lbs. Occasional : from 2% to 33%

Floor to Waist, 26-50 lbs. Seldom : up to 2%