School Operations Manager

Job Description

Job Description

SCHOOL OPERATIONS MANAGER

OUR MISSION

Through academic rigor, character development, and a structured learning environment, Soleil Academy Charter School ensures that every transitional kindergarten through 5th grade scholar has the foundation necessary for college success and a future bright with opportunity.

ROLE SUMMARY

The School Operations Manager (SOM) will report to the Director of Operations. The SOM will manage all non-instructional functions necessary to run a high-performing school. In order to be effective, SOMs must develop positive interpersonal relationships with the entire school community including staff, students, families, and visitors. Responsibilities vary from day to day and include managing finance and procurement, student data and reporting, nutrition program, facilities, recruitment and enrollment, student health and safety, and regulatory compliance. The SOM will also serve as manager for the operations team.

THE RESPONSIBILITIES

Hires, manages, coaches, trains, and develops school operations team members

Ensures all district, state, federal, and authorizer compliance requirements are completed on time

Manages student recruitment and enrollment strategy

Manages all school information systems (SIS) including those for attendance and enrollment

Supports with data management and reporting to the CDE information system CALPADS

Conduct community outreach and engagement; Communicate respectfully and thoughtfully with parents / guardians remaining sensitive to different families’ cultures, values, and needs.

Work with the school leadership team to implement the school’s mission

Oversee all janitorial staff to ensure that the facility is well-maintained

Serve as on-site IT contact, including managing IT assets, assisting staff with IT issues as able

Coordinates supervision of students during arrival, breakfast, nutrition, lunch, and after-school

Manages school health and safety, prepares and submits incident reports

Serves as school safety designee, training staff and students on emergency procedures, scheduling drills, and assisting in emergency responses

Manages maintenance requests for the school facility, and ensures janitorial and pest control services are properly carried out

Manages the school calendar and coordinates logistics for school events and activities

Manages relationships with school vendors including RFP proposals, troubleshooting concerns, and ensuring all vendors meet the minimum requirements to perform school services.

Manages compliance with a school meal program, claim reimbursement, and vendor selection process

Point of contact for reporting staff outages; Requests subs and works with administrators to secure coverage school-wide

Performs or manages other functions as assigned

THE QUALIFICATIONS

Essential Skills :

Strong commitment to Soleil Academy’s mission and vision

Knowledge of school finance, budgetary planning, and accounting principles

Proficiency in Microsoft Excel and other financial management and human resources software

Excellent technical writing and organizational skills

Superior data management and reporting abilities

Prior leadership roles with demonstrated strong results

Demonstrated ability to multitask effectively and prioritize strategically

Ability to approach situations with optimism and perseverance

Strong communication and interpersonal skills

Demonstrated ability to lead, influence, and hold others accountable

Strong project and time management skills

Ability to take initiative, set priorities and manage multiple projects simultaneously

Strong analytical, critical thinking and problem-solving skills

Aptitude for building systems

Ability to remain calm under pressure, especially in difficult conversations with parents and staff

Ability to treat sensitive issues with respect and empathy, maintaining confidentiality where required

Willingness and ability to learn new skills and processes as needed

Customer service orientation

Open to feedback and growth

Highly preferred :

COVID-19 vaccination (Up to date)

Required :

Strong commitment to Soleil Academy’s mission and vision

Bachelor's degree

4 years of school operations experience

2 years of experience managing others

Spanish Fluency

Pass TB & Background Check

Excellent verbal, written, and organizational skills

Openness to feedback and desire to continue development as a professional

Compensation and Benefits

Compensation : Soleil provides competitive salaries, which are reviewed every three years. Based on relevant prior work experience, our salary range for this role is $66,560 - $86,845. Please click HERE for more information on our salary schedule.

Health Benefits : Medical, dental, and vision plan options are covered at 100% of monthly premiums for individual employees and at least 60% towards medical family plan premiums. Please click HERE for more information.

Retirement : Soleil Academy is proud to offer a 403(b) retirement plan to help employees save for their future. All full-time employees are eligible for this program, with no waiting period to enroll. Eligible employees are automatically enrolled at a default 3% pre-tax contribution rate, which they can adjust at any time to better suit their financial goals. Additionally, Soleil Academy provides a generous employer match, contributing up to 5% of the employee’s 403(b) contributions.

To apply, please submit a resume and application via our ADP recruitment portal. Please note that only candidates who are selected for an interview will be contacted.

Soleil Academy Charter School acknowledges and agrees that all persons are entitled to equal employment opportunity. Soleil Academy Charter School shall not discriminate against applicants or employees on the basis of race, color, religion, sex, gender, gender expression, gender identity, sexual orientation, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other characteristic protected by California or federal law. Equal employment opportunity shall be extended to all aspects of the employer-­‐employee relationship, including but not limited to recruitment, selection, hiring, upgrading, training, promotion, transfer, discipline, layoff, recall, and dismissal from employment.

Salary : $66,560 - $86,845