Executive Assistant/Investor Relations Coordinator - Billion-Dollar Growth Equity Firm

A Billion-Dollar Growth Equity Firm based in New York City is seeking a new Full/Time Permanent Executive Assistant/Investor Relations Coordinator to join its dynamic team. The position is open due to a promotion! Candidates must have a minimum of 3-5 years of applicable experience working in a true Executive Assistant role at a private/growth equity and/or venture capital firm (financial services is required), ideally with some exposure to Investor Relations and/or familiarity with CRM databases, and a Bachelor’s degree is required. Ideal candidates should be extremely polished/client-facing and professional, detail-oriented, organized, smart, eager, tech savvy (power user of Microsoft Office Suite), proactive, anticipatory, possess excellent interpersonal and communication skills (both verbal and written), and be accustomed to working in a fast-paced, high-volume environment (the team is super busy fundraising). This is a fantastic, one-of-a-kind opportunity to join a top-tier firm with an amazing, team-oriented/collaborative culture (people love going into the office!) in a growth-oriented, career-driven position!

• Salary depends on experience (90-150k base), plus discretionary bonus eligibility and/or fund carry, 100% company paid medical/dental/vision, access to One Medical, 401k match, Citi Bike membership, amazing culture, etc.
• Hours are 9:00/9:30am-5:30/6:00pm, with flexibility. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Provide first-class, high-level executive administrative support to the Head of Investor Relations and broader IR Team.
• Schedule extensive internal and external meetings, conference/video calls, events (including Annual Investor Meeting), and appointments; assist with meeting preparation and follow-up deliverables as needed; manage and maintain busy and ever-changing calendars.
• Coordinate complex international and domestic travel arrangements and detailed itineraries, including flights, hotel accommodations, car services/ground transportation, logistics for investor meetings and conferences, etc.
• Prepare, process, and submit expense reports on a timely basis.
• Spearhead management of CRM platform, including investor updates, meeting tracking and reporting as well as fundraising support by helping to manage data room.
• Handle and maintain highly confidential information.
• Interface and collaborate daily with C-level executives, investors, executive assistants, etc. across the company, both internally and externally.

Required Qualifications:

• Minimum 3-5 years of applicable executive administrative experience working at a private/growth equity and/or venture capital firm (financial services is required), ideally with some exposure to Investor Relations and/or event planning.
• Experience/familiarity with CRM databases (DealCloud).
• Bachelor’s degree required.
• Tech savvy; power user of Microsoft Office Suite.
• Polished/client-facing and professional.
• Demonstrated ability to take initiative, anticipate the needs of executives and their teams and exercise independent, sound judgment.
• Ability to thrive in a fast-paced, high-volume environment and execute multiple projects and meet deadlines.
• Ability to respond to email and calls outside standard business hours in a timely fashion; possess global awareness, time zone sensitivity, etc.
• Outstanding interpersonal and communication skills (both verbal and written).
• Creative thinker with a can-do attitude.

If you meet the required qualifications and are interested in this role, please apply today.

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