Operations Coordinator

The Operations Coordinator is responsible for supporting the efficient day-to-day operations of the office by managing a variety of administrative tasks, coordinating office events, and responding to facility-related requests. This role serves as a key point of contact for employees, vendors, and facility services, ensuring the smooth execution of office events, handling work orders, and overseeing routine office administration. This is an in-person opportunity located in La Jolla, CA, with operating hours from 8:00 a.m. – 4:30 p.m., Monday through Friday. The position will be primarily based at the front desk of our headquarters. The ideal candidate will be dependable, flexible, punctual, and possess a can-do attitude. You must be able to work independently under deadlines, prioritize your workload, and maintain a professional appearance, taking your role as the "first contact" ambassador seriously.

• Pay rate: $28 per hour
• 8am – 4:30pm
• Since this person is at the front desk, they need to be present at the office Monday - Friday as visitors and vendors come in Monday – Friday
• 6-8 weeks

Responsibilities:

• Serve as the first point of contact for visitors, providing professional and friendly service.
• Manage incoming calls and inquiries, directing them appropriately.
• Organize and distribute mail and packages from delivery services.
• Maintain office supplies and kitchen stock, researching and selecting vendors for best pricing.
• Assist in onboarding new employees by setting up office access and equipment.
• Create badges, nameplates, and manage access control for staff.
• Ensure office common areas (e.g., kitchens, conference rooms) are clean and well-stocked.
• Draft and update internal signage, building notices, and announcements.
• Assist or perform any administrative duties or operational duties assigned by supervisor.
• Plan, organize, and execute corporate events, meetings, and assist with conferences.
• Coordinate event logistics including catering, venue setup, and equipment.
• Source and negotiate with vendors, ensuring quality service and cost-effectiveness.
• Track event expenses, manage budgets, and provide financial updates.
• Oversee guest registration, check-in, and ensure a smooth attendee experience.
• Ensure proper communication of event details to stakeholders.
• Address any last-minute technical or logistical issues during events.
• Manage corporate meeting space schedules to avoid conflicts.
• Act as the main contact for vendors, security, and building management.
• Oversee building systems (HVAC, plumbing, security) to ensure proper functionality.
• Coordinate maintenance requests and troubleshooting for office equipment.
• Maintain a safe and secure work environment, adhering to safety standards.
• Review and approve vendor invoices, researching new vendors as needed.
• Ensure regular inspections and maintenance of office spaces and equipment.
• Handle facility-related emergencies and coordinate solutions.

Qualifications:

• Associate or bachelor’s degree in business administration, operations management, or a related field.
• 2-4 years of experience in operations, administration, or event coordination; facility coordination experience is a plus.
• Strong ability to manage multiple tasks, priorities, and deadlines with excellent attention to detail.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and familiar with budgeting and cost management.
• Strong written and verbal communication skills for coordinating with teams, vendors, and guests.
• Ability to perform under pressure, solve operational challenges, and work independently with initiative.
• Experience in vendor relationship management and cross-functional collaboration.
• Ability to lift and move up to 30 lbs.
• Professional appearance required.
• Understanding of safety regulations, office equipment, and security systems.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.

Opportunity Awaits.