Procurement & Contracts Manager

Our Successful Luxury client is seeking a Procurement & Contracts Manager who will understand, develop and manage all facets of contract formation, negotiation, and management and provide guidance and oversight of the procurement function to all levels of staff on a global level. As a subject matter expert, the role will lead and collaborate with business units in establishing quality improvements, process efficiencies, managing risks, and maintaining positive relationships with stakeholders across global operations. This role can be based in NY hybrid but must be flexible to keep "global" business hours working with headquarters in La but also in Europe and Dubai.

• The salary range is $100-110,000 plus bonus opportunity.

Responsibilities:

Contract Administration, Negotiation & Risk Management:

• Provide day-to-day contract administration support and manage and administer the full lifecycle of the procurement and contracts processes.
• Draft and manage legally binding contracts and agreements with vendors, suppliers and service providers including marketing entities such as social media influencers, production agencies, digital agencies and so on.
• Assist staff in negotiating contract terms and conditions ensuring they reflect favorable terms and business interest, mitigate risk and comply with applicable laws, regulations and company policies.
• Serve as the subject matter expert in developing and refining contract templates, tools, and systems to ensure efficient processes and compliance.
• Provide guidance to staff on contract-related matters, ensuring all teams are equipped with best practices.
• Collaborate with legal and finance teams to monitor global regulatory changes and adjust contract strategies accordingly.
• Perform periodic reporting to the director of administration and sourcing about sourcing progress, cost saving achieved, major procurement activities, risks and mitigation plans.
• Performs other duties as assigned from time to time.

Procurement, Sourcing & Vendor Management

• Own the procurement process, including strategic sourcing and vendor management, ensuring alignment with the company’s global goals.
• Support departments in drafting request for proposals (RFPs), terms of reference, evaluation criteria and sole-source justifications.
• Evaluate supplier performance, addressing non-compliance and identifying opportunities for cost savings and service improvements.
• In coordination with the director of administration and sourcing, lead commercial negotiations with shortlisted bidders and ensure adherence to highest standards of integrity and business ethics.
• Evaluate current contract and procurement processes, identifying gaps and implementing improvements to increase operational effectiveness and standardization.
• Ensure the timely execution of contracts and that all procurement documentation is properly stored, tracked and maintained for future reference.

Qualifications:

• Bachelor’s degree in Business Administration, Supply Chain Management, Legal Studies, or related field. Master’s degree preferred.
• 5 years of experience in procurement, contract management, and supply chain management, with a focus on global operations.
• Excellent communication skills with the ability to effectively communicate and explain both verbally and in writing legal concepts and contract language to non-legal staff.
• Strong negotiating skills.
• Proven experience in drafting and managing contracts for vendors and clients.
• Experience managing procurement processes, including strategic sourcing, RFP development, and vendor selection.
• Advanced knowledge and experience within the purchasing/contracting functions.
• Strong organizational and problem-solving abilities.
• Certification in procurement or contract management (e.g., CIPS, CPSM, CPCM).
• Experience managing high-value, complex contracts and procurement processes across multiple regions and industries, particularly in marketing and retail.
• Proven ability to drive cost savings and value creation through strategic sourcing and contract negotiation.
• Knowledge of relevant industry standards and best practices for procurement, contract management, and vendor management.
• Experience in the marketing and digital fields, especially in procuring services from digital, marketing and production agencies.
• Strong understanding of international procurement regulations, contract negotiation, and risk mitigation strategies.
• Proficiency in procurement systems, contract management tools, and databases.
• Experience in the Fashion, Beauty or Luxury market a plus.

If you meet the required qualifications and are interested in this role, please apply today.

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