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Sr. Executive Assistant and Office Manager

Solu Therapeutics
Boston, MA Full Time
POSTED ON 4/2/2025
AVAILABLE BEFORE 5/2/2025

Sr. Executive Assistant & Office Manager

Solu Therapeutics is seeking a highly organized and proactive Senior Executive Assistant & Office Manager to provide comprehensive support to senior leadership and ensure the smooth running of our office operations. Reporting directly to the Chief Executive Officer, this dual office-based role requires a dynamic individual who can effectively balance executive support, office management and team coordination, contributing to the overall efficiency of the organization.

Key Responsibilities

Executive Administration :

Core Responsibilities

  • Provide high level administrative support for all aspects of CEO responsibilities, including proactively managing complex calendar, travel and hotel arrangements, expense reports, meeting and conference support.
  • Organize in-house and off-site senior meetings such as Board Meetings, CEO meetings with board members, and SAB Meetings. Responsibilities include handling logistics, materials, correspondence with attendees and coordination of overall meeting / event.
  • For external meetings involving multiple senior leaders (eg conferences), ensure coordination of travel and hotel arrangements.
  • Preparations for Board of Directors Meetings including arrangements for hotels, travel, meals, cars, etc.  Work with CEO to ensure consistent formatting of board materials. Coordinate with IT that all equipment is ready prior to meeting.
  • Coordinate meetings between CEO and investors not on the board
  • Organize and maintain confidential information.

Additional Responsibilities

  • Without compromising core responsibilities, provide administrative support to additional C-suite staff (CSO, CMO, and CBO) on an ad hoc basis upon request, including support for business development and investor meetings.

    • Office Management :

  • Oversee day-to-day office operations and act as main point of contact with Lilly Gateway Labs facilities and operations.
  • Act as the main point of contact for office-related matters, including supply inventory, vendor management, office maintenance, ensuring a welcoming and efficient work environment.
  • In partnership with leadership, plan and execute monthly company meetings and internal and external company events, meetings, and team-building activities, including hotel arrangements and meals.
  • Handle administrative duties as needed including receiving and managing mail, greeting guests, and managing the company phone line.
  • Coordinate and arrange once a week lunch delivery with external vendors.

    • Qualifications :

  • At least 3 years (5 years preferred) of relevant administrative experience, 2 of which include supporting C-level executives. Experience in biotech or working in emerging company setting preffered.
  • Highly professional, experience interacting and partnering with a variety of internal and external stakeholders.
  • Proven ability to determine and meet objectives with limited direction and supervision.
  • Exceptional judgment in prioritizing and making scheduling decisions.
  • Must be willing to go “the extra mile” to accomplish tasks and responsibilities.
  • Excellent oral communication and written communication skills.
  • High-level computer skills (MS Office – Word, PowerPoint, Excel, Access).
  • Possess a proactive, highly motivated work ethic.
  • Express a flexible “can do” attitude and willingness to learn.
  • Capable of setting priorities based on a fast-paced, changing environment.

    • Interested applicants should email resume to hr@solutherapeutics.com

    About Us :

    At Solu, our mission is to develop a new generation of medicines that transform patient lives. Solu Therapeutics was established in May 2023 following the granting of an exclusive license to the CyTACTM platform from GSK. Our lead CyTAC program is planned to enter the clinic in early 2025, with a number of exciting CyTAC and TicTACTM programs advancing to development candidate status. Solu Therapeutics is headquarted at Lilly Gateway Labs in Boston MA.

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