What are the responsibilities and job description for the Administrative Assistant position at Solvita?
Solvita comes from "sol" meaning sun and "vita" meaning life. As sunlight nurtures new life, we take the donor gift and transform it into new hope, bringing the light of healing to patients in our local hospitals and to patients around the globe in need of tissue transplants.
Because we believe that everyone deserves more time to live life to its fullest.
The Administrative Assistant will:
- Arranges meetings, conference calls and appointments as well as domestic and international travel.
- Serves as a primary point of administrative contact for internal and external inquiries.
- Adds, modifies, deactivates, and tracks user permissions for various applications.
- Verifies and processes expense reports.
- Authorizes weekly timesheets along with coding and submitting monthly credit card transactions for
staff as directed.
- Develops records, files and spreadsheets and creates procedures that support updating these
materials.
- Maintains departmental documentation (training, regulatory, etc.) to ensure it is kept up to date
and adheres to Solvita standards and policies.
- Makes and processes purchase orders, for assigned area, and ensures invoices are paid on time.
- Communicate with Accounting and Purchasing departments regarding items received and invoice
completion.
- Assist in management of IT equipment and maintaining adequate stock of office supplies.
- Coordinates office repairs as necessary.
- Participate in budgeting discussions.
- Participates in contract and price negotiations.
- Performs other duties as assigned.
- Assist multiple departments with an emphasis on supply chain.
- High School Diploma or GED.
- A highly competitive benefits package including medical, dental, vision, life and supplemental insurance
- 401(k) with employer contribution and match
- Generous paid time off (PTO) - up to 5 weeks in your first year!
- Opportunities to participate in recreational activities such as Battle of the Businesses, special events such as Kings Island Day, Dayton Air Show and opportunities to give back.
- Opportunities to join various employee committees
About Solvita
- We began in Dayton in 1964 as the region's first centralized blood bank. The tissue bank was born in 1986 and is now one of the nation's largest tissue banks. Solvita recovers, processes, and distributes human tissue grafts and is the nation's largest non-profit provider of skin grafts for burn patients.
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When Solvita team members come to work they are helping families make more memories. A patient in need gets another chance on life. Our partners help us find solutions, and blood and tissue recipients have better outcomes. What we do at Solvita directly impact lives around the world.
Drug Free Workplace
Public Service Loan Forgiveness Eligible Employer
- Job Family ADMINISTRATIVE
- Job Function ADMIN_SUPPORT
- Pay Type Hourly
- Travel Required No
- Required Education High School
- 2900 College Dr, Kettering, OH 45420, USA
Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.
