IEP Clerk

I. Summary

Provides clerical support to the Special Education team at the designated school. Ensures tasks are performed accurately and efficiently. This is a 10 month position with full time benefits.

II. Essential Duties and Responsibilities include the following. Other duties may be assigned by the Supervisor of Special Education, Special Education teachers, and building principal.

Prepares correspondence for Special Ed Department.

• Copies all IEP’s and other information as requested by parents and/or other agencies.
• Maintains an IEP meeting schedule calendar and notifies appropriate staff of all scheduled meetings.
• Serves as a backup receptionist for school, answering phones, taking messages and greeting the public. Ensures that all visitors are identified for safety purposes.
• Makes appropriate contacts for IEP meetings.
• Compiles reports and data as required by the Supervisor of Special Education.
• Assists staff with accommodation programs such as Kurzweil and Boardmaker.
• Schedules and reserves meeting rooms for related meetings.
• Prepares handbooks and other published material as necessary.
• Processes daily attendance records.

III. Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A. Education and/or Experience

A high school diploma or GED is required. Must have at least three years clerical experience or be able to demonstrate required skills.

B. Certificates, Licenses, Registrations

A valid driver’s license is preferred.

C. Language Skills

Ability to read, analyze, and interpret general business periodicals, professional and trade journals. Ability to write letters and memorandums, handbooks and procedure manuals as directed. Ability to effectively present information orally and in writing as required.

D. Mathematical Skills

Ability to apply concepts of basic arithmetic principles.

E. Reasoning Ability

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Must be able to remain calm under pressure and listen to issues and concerns from parents and staff in a positive manner.

F. Computer Skills

To perform this job successfully, an individual should have knowledge of Internet software; Spreadsheet software and Word Processing software. Working knowledge of Microsoft Office products is preferred. Must have good keyboarding skills. Pursues training and development opportunities to expand job knowledge as requested.

G. Other Skills and Abilities

Must be able to work with minimal supervision and possess strong organizational, time management and self motivation skills. Must have working knowledge of all office equipment. Must have good interpersonal skills and be able to communicate with a variety of individuals with different backgrounds and cultures. Must have excellent telephone etiquette with ability to properly screen and direct calls.

H. Other Qualifications

Must be dependable. Ensures work responsibilities are covered when absent. Arrives to work and meetings on time. Must have transportation to attend meetings at various in-county sites.

IV. Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reports potentially unsafe conditions; Uses equipment and materials properly.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk and use hands to handle or feel. The employee is regularly required to sit and reach with hands and arms. The individual must be able to adapt to long periods of time at the computer station. The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

V. Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.