AP/AR Specialist

The Accounts Payable/Accounts Receivable (AP/AR) Specialist in a manufacturing environment plays a vital role in managing the financial transactions of the company. This role is responsible for overseeing the timely processing of accounts payable and accounts receivable, ensuring accurate financial records, and maintaining positive relationships with vendors, suppliers, and customers.

Key Responsibilities:

Accounts Payable (AP):

• Process and review invoices for accuracy, ensuring that they are properly authorized and coded to the appropriate general ledger accounts.
• Ensure timely payment of invoices while maintaining accurate records of payments made.
• Reconcile vendor statements to ensure all payments and credits are correctly applied.
• Communicate with vendors to resolve discrepancies or issues related to invoicing, payments, or credits.
• Maintain accurate records of all payables transactions and assist with month-end close procedures.
• Ensure compliance with company policies and procedures regarding payment terms and vendor agreements.

Accounts Receivable (AR):

• Process and record incoming payments from customers, ensuring they are accurately applied to open invoices.
• Monitor customer accounts for overdue balances and follow up on collections, including contacting customers to resolve payment issues.
• Generate and send customer invoices, ensuring accuracy and completeness.
• Maintain up-to-date customer credit information and review credit limits as needed.
• Assist with resolving customer disputes related to billing or payment issues.
• Prepare and reconcile AR aging reports and assist with month-end close processes.

General Financial Support:

• Collaborate with internal teams, such as procurement, sales, and production, to ensure proper invoicing and timely payment.
• Assist with the preparation of financial reports, including accounts payable and accounts receivable aging reports.
• Maintain accurate records and documentation for auditing purposes.
• Assist in streamlining processes and improving efficiency in the AP/AR functions.

Compliance & Reporting:

• Ensure adherence to company policies, financial regulations, and internal controls related to accounts payable and receivable functions.
• Support audits by providing requested documentation and information related to AP/AR transactions.
• Stay updated on industry trends, regulations, and best practices in AP/AR management.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or related field (preferred).
• Previous experience in accounts payable and accounts receivable, preferably in a manufacturing or industrial setting.
• Strong knowledge of accounting principles and financial regulations.
• Proficiency in accounting software (e.g., QuickBooks, SAP, or similar).
• Strong Excel skills, including the ability to manage and analyze large sets of data.
• Excellent organizational skills, attention to detail, and the ability to meet deadlines.
• Strong communication and interpersonal skills to manage relationships with vendors, suppliers, and customers.
• Ability to work independently and as part of a team.

Preferred Skills:

• Experience in ERP systems used in manufacturing settings.
• Knowledge of inventory and cost accounting.
• Familiarity with tax regulations related to manufacturing industries.

Compensation: $28 to $31 an hour

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.