Senior Accounts Payable Specialist

A Construction Accounts Payable Specialist is responsible for managing and processing all accounts payable (AP) transactions for a construction company. This role involves handling invoices, ensuring payments are made in a timely manner, and maintaining accurate financial records related to the company's construction projects.

Key Responsibilities:

• Invoice Processing: Receive, review, and process invoices from vendors, subcontractors, and suppliers related to construction projects. Ensure the accuracy of billing details, including quantities, pricing, and contract terms.
• Payment Management: Verify and schedule payments to vendors in a timely manner while adhering to company policies and contractual obligations. This may include issuing checks, processing wire transfers, or initiating ACH payments.
• Job Costing: Ensure invoices are correctly allocated to the appropriate job cost codes or project numbers. Help track expenses and reconcile discrepancies between invoices and purchase orders or contracts.
• Vendor Relationship Management: Serve as the primary point of contact for vendor inquiries related to invoices and payments. Resolve any disputes or discrepancies efficiently and professionally.
• Reconciliation: Reconcile accounts payable aging reports and assist in month-end closing procedures. Ensure that all AP transactions are recorded accurately and on time.
• Compliance: Ensure compliance with company policies, industry standards, and relevant local/state tax regulations (e.g., sales tax, use tax).
• Reporting: Assist in generating regular reports related to AP, including outstanding balances, payment history, and vendor activity.
• Record Keeping: Maintain organized records of invoices, contracts, and payment confirmations, ensuring they are easily accessible for auditing purposes.
• Collaboration: Work closely with project managers, procurement teams, and other departments to ensure smooth processing of project-related payments.

Required Skills & Qualifications:

• Education: High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Experience: 2-4 years of experience in accounts payable, preferably within the construction industry.
• Technical Skills: Proficient in accounting software (e.g., QuickBooks, Sage, Procore) and Microsoft Office Suite, especially Excel.
• Attention to Detail: Strong ability to accurately enter data, review invoices, and identify discrepancies.
• Communication Skills: Excellent written and verbal communication skills to interact with vendors, team members, and management.
• Organization: Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Problem-Solving: Strong analytical skills to resolve payment and invoicing issues efficiently.
• Knowledge of Construction Accounting: Familiarity with job costing, billing practices, and contract terms in the construction industry is highly beneficial.

Preferred Qualifications:

• Certifications: AP certification (e.g., A/P Certification from the Institute of Finance and Management) is a plus.
• Software Experience: Experience with construction-specific software like Procore or Viewpoint is a plus.

Compensation: $25 to $26 an hour

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.