What are the responsibilities and job description for the Plant Contracts Specialist position at Sonic Internet + Phone?

Job Description

WHY SONIC?

For over 30 years, Sonic has been committed to changing the way people think about the internet. We're revolutionizing the industry by standing up in support of an open and fair internet, setting a refreshingly high standard for customer care, and bringing accessible, affordable connectivity with member-focused policies to all.

And that mission all starts with the people we hire.

Each career opening at Sonic is an opportunity for personal growth, career development, and most importantly, making a difference towards building a better internet for our shared local community and beyond. Whether you contribute by splicing fiber, installing homes, or assisting customers on the phone, you're part of a company that is committed to the power of good.

Join a community of internet revolutionaries re-thinking, re-wiring, and re-imagining the future of the internet.

Position Summary :

Contracts Specialist is responsible for performing clerical tasks related to the efficient maintenance and processing of contracts, work orders and purchase orders and their accounting activities, including preparing, revising, examining, and analyzing the documents while fostering outstanding internal and external communications, tracking, accountability, and integrity. Working hand in hand with the Project Managers the Contracts Specialist will have a full understanding of all our contracts and contract life cycle

Position Type / Expected Hours of Work :

The Contracts Specialist is a full-time (40 hours per week), non-exempt / hourly position.

Travel :

Travel is not expected for this position.

Supervisory Responsibilities :

The Contracts Specialist does not have supervisory responsibilities.

QUALIFICATIONS :

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor's degree or equivalent experience
2 to 5 years of experience in a similar role writing or reviewing contracts industrial construction projects. Working with telecommunications or utilities companies a plus
Experience and understanding of cost estimating and cost control, budget reporting, and record / document control
Experience with quality assurance (QA) and quality control (QC) regarding contract documents
Experience in construction project controls, cost estimating, and scheduling
Experience with processing change orders

Essential Duties and Responsibilities :

General understanding of construction contracting and contract accounting.

Track the contract life cycle for initial inception to closeout, completion, and postmortem.

Contract preparation and management. This duty starts with the creation of a contract using an existing template. Tracks delivery to contractor, execution, management of edits, and gains authorization of acceptability of contractor edits to contract. Ensures proper execution of contract with all required signatures prior to payment or start of work in the field. Responsible for obtaining all the proper insurances, releases and ensuring billing forms are filled out completely and accurately, prior to request for signature.

Create and track Work Orders, Purchase Orders and Change Orders. Responsible for proper execution of signatures, checks to make sure dollar amounts are congruent between the unit pricing in contractual documents and the invoice for payment.

Reviews validity of Change Order Requests from contractors, verify terms, amounts and updated contract / work order is agreed too

Process all Vendor pay requests. Ensure all lines items are in alignment with contract terms and quantities have been approved by the applicable project manager. Ensures all required supporting documentation (lien releases, current insurance, record documents, etc) is in place prior to submitting to accounts payable for processing.

Enter and track Project specific costs ensuring everything is allocated to a specific project when applicable.

Create and track / allocate all check requests.

Creates accounts Receivable Invoices or Billings when we are working for an outside entity.

Correspond with vendors and respond to inquiries.

Communicate with co-workers, management, customers, and others in a courteous and professional manner.

Other duties and projects as requested by manager.

Compensation Details :

27-$30 / hour plus benefits

Job Requirements :

Interpersonal Skills - Ability to interact and work with team members in varying levels within the company, including shareholders, external partners, managers, staff, and contract workers in a collaborative manner with a solution oriented approach.

Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Writes clearly and informatively; Impeccable spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information; Extreme attention to detail.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Language Skills - Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to groups large and small and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability - Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Computer Skills - Proficient in multiple operating platforms; should have knowledge of Internet software, Microsoft Office Suite with proficiency in Excel.

Work Environment & Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is consistently required to sit; key / type, talk, hear, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms. The employee is occasionally required to stand; walk; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and / or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Salary : $27 - $30

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