Human Resources Administrator

The Sonnenalp is looking for a Human Resources & Payroll Administrator 

Wage: $24.00-27.00/hour DOE

Typical Schedule: Monday – Friday, 8:30am -5pm

Primary Purpose of Position

The Human Resources & Payroll Administrator serves as the first point of contact for the HR office, responsible for the day-to-day operations and administrative functions. This role requires a highly tech-savvy professional with the ability to navigate multiple digital platforms, automate processes, and enhance efficiency through AI-powered tools. Key responsibilities include maintaining the HRIS employee database, processing employee transactions (new hires, transfers, tax withholding changes, etc.), managing company-wide communications, and overseeing payroll processing. This role also involves creating digital experiences across various systems, ensuring seamless integration and engagement for employees.

Essential Duties and Responsibilities

COMPANY COMMUNICATION

• Responsible for producing and distributing flyers on company bulletin boards
• Keep all cafeteria bulletin boards and PowerPoint current.
• Maintain the ADP portal homepage, employee Instagram, mobile and email communications.

EMPLOYEE RELATIONS

• Manage gym memberships, bus passes, ski passes, shoes order, uniform and locker distributions.
• Send employee Birthday & Anniversary cards and gift cards. 
• Organize nominees and create awards for Employee of the Month & Manager of the Quarter programs.
• Creation and distribution of employee events calendar and monthly newsletter
• Assist with Employee Engagement & Recognition programs to include anniversary awards, recognition program administration, employee events and celebrations
• Community and employee involvement activities and events
• Manage and update PowerPoint and ADP employee portal
• Assist with Wellness points tracking

GENERAL OFFICE

• Assist employees with any HR related inquiries.
• Maintain, organize, and order office supplies; keep forms folders stocked.
• Maintain a list and copies of driver's license for all employees authorized to operate company vehicles.
• Schedule trips to Social Security office in Glenwood Springs for new visa employees and coordinate transportation.
• Bi-monthly deposits of any cash or checks collected in HR (ie. Bus pass, ski pass, Cobra, Elitch Tickets, etc)
• Assist with invoicing and bill payment
• Ensure filing is done on a weekly basis
• Complete special projects as requested by HR Leadership.

EMPLOYMENT VERIFICATIONS

• Assist other employer and mortgage companies in verifying employment of past and current employees over the phone. 
• Complete all written employment verifications received according to company policy.

TECHNOLOGY & DIGITAL OPTIMIZATION

• Actively identify and implement AI-driven solutions to optimize HR and payroll processes.
• Leverage automation tools to streamline workflows in HRIS, payroll, and employee communication systems.
• Ensure seamless integration between HRIS (ADP), communication platforms, and employee engagement tools.
• Analyze and visualize HR data using AI-powered analytics for strategic decision-making.
• Continuously test, learn, and implement new digital solutions to enhance efficiency and the employee experience.
• Train and support HR and employees on adopting AI tools, automation solutions, and emerging technologies.

RECRUITMENT & ONBOARDING PROCESS

• Greet applicants and answer questions relating to available jobs Assist with recruiting and onboarding process.
• Verify I-9 documentation and ensure all onboarding pieces are completed.
• Respond to e-mail and phone inquiries requesting more info/application. 
• Assist new hires and rehires in completing electronic paperwork, getting enrolled in computer programs, and prepare a file for all new employees. 
• Accurately enter into ADP all new hires, rehires, transfers, additional rate/dept, performance evaluations, terminations, address changes, and W-4 changes.
• Maintain a file with completed I-9 for all active employees.  Audit & purge I-9’s once a year.
• Provide access to new employees to Clear Company, ADP, and SonnenalpU, and enroll in timeclock.

Education/Experience

• High School Diploma or equivalent (GED) required.
• Human Resources Degree or one-year minimum HR experience preferred. 

Special Skills/Equipment

• Skilled in content creation, digital messaging, and managing internal communication platforms.
• Attention to detail and strong organizational skills essential; ability to multi-task
• High degree of confidentiality
• Strong knowledge of HRIS (ADP preferred), payroll systems, and compliance requirements.
• Strong computer skills required. 
• Experience with ADP or other HRIS helpful. 
• Bi-lingual (Spanish/English) helpful. 
• Moderate to advance proficiency with Microsoft Word, Excel, and Power Point required. 

Work Environment

• Work is primarily performed indoors. 
• Moderate amount of traffic and phones. 
• Sitting, standing, and computer usage around 8 hours a day.
• Typical schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m., but may be flexible.

Employee Conduct

• It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, guests and vendors.

Full-Time Hourly Benefits:

• Medical, Dental, Vision Insurance
• Resort Discounts
• Holiday Pay, Paid Time Off and Sick Pay
• 401(k) Retirement Plan & Roth 401(k)
• Voluntary Life Insurance
• Short Term Disability
• Employee Assistance Program
• Parking Credit or Discounted Bus Passes

This job description is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position. Management may assign or reassign duties and responsibilities to this job at any time.

Salary : $24 - $27