What are the responsibilities and job description for the Part-Time Administrative Assistant position at Sonoma Valley Mentoring Alliance?
Job Summary: We are seeking a detail-oriented and organized Part-Time Administrative Assistant to support our office operations. The ideal candidate will assist with general administrative duties, ensuring efficient office procedures, and providing support to the team. This role is perfect for someone who enjoys working in a dynamic environment and is able to manage multiple tasks while maintaining a high level of accuracy.
Key Responsibilities:
- Answer and direct phone calls, emails, and other inquiries in a professional manner.
- Organize and maintain office files, records, and documents.
- Assist in the preparation of reports, presentations, and correspondence.
- Manage office supplies and ensure proper inventory levels.
- Perform data entry and maintain databases.
- Provide administrative support to various staff.
- Handle confidential information with discretion.
- Assist with event planning and coordination for company functions.
- Support payroll, billing, and other financial tasks, if necessary.
Qualifications:
- High school diploma or equivalent required; some college or associate degree preferred.
- Proven experience in an administrative role or office environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google, and basic office equipment.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication abilities.
- Ability to work independently and collaboratively in a fast-paced setting.
- Attention to detail and problem-solving skills.
- Familiarity with office management procedures and basic accounting principles is a plus.
- Prior experience using a CRM
- Bilingual in Spanish a plus
Work Schedule: Flexible part-time hours (approximately 20-25 hours per week), with the possibility of occasional evening or weekend work depending on business needs.
Job Type: Part-time
Pay: $23.00 - $24.00 per hour
Expected hours: 20 – 25 per week
Schedule:
- 4 hour shift
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $23 - $24