Office Coordinator - Bridgehampton, NY

Job Description

Sotheby’s International Realty Bridgehampton office is searching for an experienced Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently.

This position follows a non-traditional schedule; weekends are required. This position will provide additional support to East Hampton and Southampton offices.

Key Responsibilities Include

• Process under contracts
• Maintain and order office supplies coordinating with the Front Office Coordinator
• Ordering business cards, building ID’s for new agents
• Exclusive listing updates (Price changes, status changes, expiration dates, open houses)
• Coordinate equipment maintenance
• Assist agents with completing purchase and lease applications by completing (typing) pre populated forms
• Ensuring agents licenses are up to date and assisting in the renewals process
• Ensuring agents REBNY dues are up to date
• Provide administrative support to agents / IT assistance
• Ad hoc projects as needed
  
  

Secondary Responsibilities

• Backup to Regional Accounting (AR/AP, agent reimbursements via OnBase)
• Provide back up to Front Office Coordinator
• Drafting exclusive agreements
• Sending DocuSigns for signature
  
  

Requirements

• 4-year degree or equivocal and/or related office administrative experience (preferably in a real estate office)
• Strong customer service skills with excellent communication skills, both written and verbal.
• Attention to detail and should enjoy finance and numbers.
• Ability to interact successfully with both internal and external customers at all levels.
• Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
• Real Estate background preferred.
  
  

Anywhere Real Estate is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national or ethnic origin, ancestry, citizenship status, age, sex (including pregnancy, lactation, childbirth or related medical conditions), gender, sexual orientation, gender identity, gender expression, veteran status, marital status, family status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, and any other status protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws, Anywhere will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

Market Minimum Salary: $28.21 per hour

Market Maximum Salary: $33.33 per hour

Please note: At Anywhere, actual compensation within the range will be dependent upon the individual's skills, experience, and qualifications

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