What are the responsibilities and job description for the Business Development (Recruiting) Coordinator position at Sound Income Group?
Description
A leading Financial Marketing Organization is searching for a Recruiting Coordinator to help manage calendars and coordinate events for the in-house recruiting department. Great atmosphere, competitive compensation, and growth opportunities!
Job Responsibilities And Requirements
Scheduling & Coordination
A leading Financial Marketing Organization is searching for a Recruiting Coordinator to help manage calendars and coordinate events for the in-house recruiting department. Great atmosphere, competitive compensation, and growth opportunities!
Job Responsibilities And Requirements
Scheduling & Coordination
- Managing calendars and coordinating availability for internal meetings and meetings with advisors.
- Organizing Zoom vs. phone meetings with appropriate setups.
- Sending meeting reminders, confirmations, and follow-ups.
- Aligning schedules with key stakeholders to minimize conflicts.
- Coordinating internal meetings related to recruiting efforts.
- Tracking and adjusting schedules to accommodate last-minute changes or cancellations.
- Sending concise meeting recaps and outlining next steps.
- Collaborating with recruiters and business development to maintain engagement with advisors.
- Providing clear and timely responses to inquiries from internal teams and advisors.
- Ensuring advisors receive all necessary documentation, such as meeting agendas and relevant materials.
- Assisting in the onboarding process by coordinating initial meetings and introductions.
- Maintaining a professional but personable communication style that reflects company culture.
- Organizing recruiting events, webinars, and in-person office visits.
- Managing travel and accommodations for visiting advisors.
- Handling related expense tracking and reimbursements.
- Coordinating catering and logistics for onsite meetings and events.
- Assisting with the setup and execution of recruiting-focused networking events.
- Tracking attendance and gathering feedback from recruiting events to improve future efforts.
- Maintaining advisor records and tracking progress in HubSpot.
- Utilizing Microsoft Office (Outlook, Excel, Word, PowerPoint) and ChatGPT for scheduling and communications.
- Supporting the implementation of streamlined recruiting processes and tools.
- Ensuring proper documentation and filing of recruiting-related communications.
- Tracking and reporting key recruiting metrics, such as meeting completion rates and advisor engagement levels.
- Helping refine and automate scheduling workflows to improve efficiency.
- Ensuring confidentiality and compliance with data privacy regulations in advisor management.
- Organizational Skills – Ability to manage multiple priorities, track details, and keep schedules running smoothly.
- Calendar & Scheduling Expertise – Proficiency in coordinating complex meeting schedules across multiple stakeholders
- Communication Skills – Strong written and verbal skills to clearly convey meeting recaps, updates, and next steps.
- Tech-Savviness – Comfortable using Microsoft Office (Outlook, Excel, Word, PowerPoint), HubSpot, and ChatGPT.
- Problem-Solving Abilities – Quick thinking to handle last-minute scheduling changes, cancellations, or conflicts
- Attention to Detail – Ensuring all meeting logistics, materials, and communications are accurate and professional.
- Interpersonal Skills – Ability to collaborate with multiple departments and build strong working relationships.
- Event Coordination Experience – Handling logistics for recruiting-related events, meetings, and travel.
- Confidentiality & Discretion – Managing sensitive advisor and company information with professionalism.
- Time Management – Prioritizing tasks effectively to meet deadlines in a fast-paced environment.
