Licensing Coordinator - Remote

ABOUT SOUND

Headquartered in Tacoma, WA, Sound Physicians is a physician-founded and led, national, multi-specialty medical group made up of more than 1,000 business colleagues and 4,000 physicians, APPs, CRNAs, and nurses practicing in 400-plus hospitals across 45 states. Founded in 2001, and with specialties in emergency and hospital medicine, critical care, anesthesia, and telemedicine, Sound has a reputation for innovating and leading through an ever-changing healthcare landscape — with patients at the center of the universe. 

Sound Physicians offers a competitive benefits package inclusive of the items below, and more: 

• Medical insurance, Dental insurance, and Vision insurance 
• Health care and dependent care flexible spending account 
• 401(k) retirement savings plan with a company match 
• Paid time off (PTO) begins accruing immediately upon start date at a rate of 15 days per year, in accordance with Sound's PTO policy
• Ten company-paid holidays per year   

The Details: This is a full-time, remote position.

ABOUT THE ROLE

The Sound Licensing Coordinator will conduct daily operations and provide assistance to employed clinical providers in obtaining required medical licensure to acquire and maintain hospital privileges.  The Senior Licensing Coordinator partners directly with the W2 providers to ensure each provider completes the necessary applications and provides the appropriate supporting documentation needed to obtain their state license.

The Licensing Coordinator is responsible for effectively communicating Licensing updates to all necessary parties, including but not limited to Chief Medical Officers, Regional Leadership, Staffing Consultants, Recruiting and Privileging.

ESSENTIAL DUTIES AND RESPONSIBILITES

• Prepare detailed cover letters with step-by-step application instructions in order to inform provider how to complete and return the application, including steps to acquire supporting documents as well as complete the applications to my fullest to allow faster processing by the provider.
• Expedite licensure application process by creating urgency with provider via phone and email to collect relevant information in order to submit to the board and ultimately meet start date.
• Coordinate submission of all provider verifications required by state board by calling institutions listed in provider work and education history in order to expedite on-time submittal of verification information.
• Create urgency with institutions through making follow-up calls to expedite verification completion and submission to the state board.
• Follow up with issuing state board to assess licensure status and expected completion date in order to communicate that information to production team and ultimately provider.
• Update team and healthcare providers via phone, notes and follow-ups on every step in the process to keep current status updates of licensure process.
• Identify medical state board process updates in order to maintain state cheat sheets to ensure successful and timely provider licensure.
• Enter and maintain current Licensing information housed in Salesforce
• Uphold core values and mission. Code of conduct, compliance handbook.
• Perform other duties as assigned.

KNOWLEDGE / SKILLS / ABILITIES

• Excellent organizational abilities
• Excellent written and oral communication skills
• Attention to detail and accuracy
• Client service oriented (both internal and external)
• Creative and persistent problem solver
• Able to handle confidential material in a reliable manner
• Strong interpersonal skills to handle sensitive situations and confidential information. Position continually requires demonstrated poise, tact, diplomacy, and good judgment.
• Ability to multi-task and prioritize workload in a fast-paced environment
• Proficiency with Microsoft Office Suite
• Must be self-motivated with the ability to complete projects independently within established timeframes
• Ability to communicate effectively with a variety of contacts, including outside attorneys, senior management, and business associates.

EDUCATION / EXPERIENCE / CREDENTIALS

Education/Credentials

• Minimum:  Associates degree
• Preferred:  College degree from an accredited institution or a combination of experience and NAMSS CPCS Certification

Experience:

• Minimum:  1-2 years experience in the health services industry working in Medical Staff Office or for Verification Service
• Preferred:  3-5 years experience in the health services industry working in Medical Staff Office or Verification Service, plus prior experience obtaining medical licenses

PAY RANGE

• $23-$25. Exact pay will be determined based on candidate experience and geographic location.

Sound Physicians is an Equal Employment Opportunity (EEO) employer and is committed to diversity, equity, and inclusion at the bedside and in our workforce. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by federal, state, or local laws. 

This job description reflects the present requirements of the position.  As duties and responsibilities change and develop, the job description will be reviewed and subject to amendment.  

#SoundBC

Salary : $23 - $25