What are the responsibilities and job description for the Senior IT Project Coordinator - Project Managment Information System (PMIS) - (Term-Limited) position at Sound Transit?

Description

Salary range is $26.44 / hour to $62.50 / hour, with a midpoint of $40.87 / hour. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including :

Health Benefits : We offer two choi ces of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including spouse or domestic partner.
Long-Term Disability and Life Insurance.
Employee Assistance Program.
Retirement Plans : 401a - 10% of employee contribution with a 12% match by Sound Transit; 457b - up to IRS maximum (employee only contribution).
Paid Time Off : Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
Parental Leave : 12 weeks of parental leave for new parents.
Pet Insurance.
ORCA Card : All full-time employees will receive an ORCA card at no cost.
Tuition Reimbursement : Sound Transit will pay up to $5,000 annually for approved tuition expenses.
Inclusive Reproductive Health Support Services.
Compensation Practices : We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you'll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

This is a term-limited opportunity with an anticipated duration of 3 years.

GENERAL PURPOSE :

Under direction of the IT PMO Manager - This position will require a variety of project support activities including tracking, updating, and reporting on project progress. Performs research, analysis, and writing to develop and maintain all project activities and administrative support. Provides process and communication coordination activities on behalf of IT PMO Manager for the PMIS Program related committees, executive leadership, IT managers, consultants, vendors, and agency staff; and provides guidance and coordinates work activities to assist in completing required division tasks.

ESSENTIAL FUNCTIONS :

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

Tracks, monitors, updates, and reports on project and task status, including dashboards, budgets, schedules, and issue registers.

Organizes, documents, tracks, and manages all project deliverables and activities, helping to keep the teams on task and on schedule.

Demonstrates strong writing abilities to produce high quality output.

Helps to facilitate meetings or present agenda items within meetings.

Point of contact for review of tasks, milestones, deliverables, and follow-up with team members when required.

Serves as liaison for team inquiries; coordinates and follows through on responses.

Oversees related document management, storage, sharing, and tracking; administers the SharePoint / O365 team sites.

Provides support in process improvements and recommends developing new processes where applicable.

Assists with risk tracking and issue resolution, interfaces with team members, vendors, and consultants on risk mitigations and issue resolution.

Provides senior level administrative support and office management for the team, including the following :

Prepares / distributes materials for meetings including agendas, reports, and other necessary documents.

Maintains official records and minutes as required.

Schedules meetings and coordinates availability of stakeholders.

Coordinates project resources including meeting rooms, equipment, supplies, teleconference and web meetings, travel reservations, etc.

Support and help to organize project workloads for team members and the Deputy Project Director

Champions and models Sound Transit's core values and demonstrates values-based behaviors in everyday interactions across the agency.

Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit's Equity & Inclusion Policy.

It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and / or other employees.

It is the responsibility of all employees to integrate sustainability into everyday business practices.

Other duties as assigned.

MINIMUM QUALIFICATIONS :

Education and Experience : Bachelor's Degree in Project Management, Engineering, Planning, Business Administration, Public Administration, Public Policy, or closely related field and five years' experience with relevant complex projects; OR an equivalent combination of education and experience.

Required Skill in :

Organizational skill and an attention to detail in coordinating and prioritizing activities with projects and operations and re-prioritizing as needed.

Effective oral and written communication, as well as strong interpersonal communication, demonstrating diplomacy and a knack for relationship-building.

Demonstrating a positive customer service orientation with both internal and external clients.

Excellent business writing with solid grasp of grammar, punctuation, and spelling.

Ability to take complex topics and distill them down into important key summary points, translating information for general audiences.

Preparing clear and concise analytical and administrative reports.

Effective meeting facilitation and leadership on specific agenda items, as needed.

Critical and analytical thinking in conducting research and analysis and providing appropriate recommendations based on findings.

Solving complex problems in creative and effective ways.

Interpreting and administering policies and procedures sufficient to discuss, resolve, and explain them to staff and other contractors.

Physical Demands / Work Environment :

Work is performed in hybrid office environment.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Salary : $5,000

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Senior IT Project Coordinator - Project Managment Information System (PMIS) - (Term-Limited)

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