Facilities Coordinator

Assists Facilities Superintendent with management of the City’s municipal properties. The Coordinator is responsible for activities related to the operation of the City’s buildings and facilities; activities include but are not limited to the maintenance, creation and completion of work orders, cleanliness, and operation of the buildings. The Facilities Coordinator must know, understand, and apply City policies, procedures, and standards with respect to health, safety, maintenance, operations, and regulatory compliance, and ensure staff, contractors, and visitors adhere to policies, procedures, and standards. The Facilities Coordinator plans, schedules, and is on-site for facility modifications, including estimates on equipment, labor, materials, and other related costs. This position does not supervise any employees but will maintain frequent communication with all Facilities staff.

1. Act as project manager on facilities-related projects as required, including equipment replacements and upgrades, department renovations, city building additions and renovations. 
2. Schedule and be on-site with vendors for work associated with contracts and repairs of City buildings.
3. Routinely assess all vendors, contracts, operations, and expenses to ensure the City is always getting the best possible pricing from qualified vendors. If vendors are not satisfactory, recommend changes in vendor selection or contracts to the Facilities Superintendent.
4. Seek improvement in services, reduction in expenses, and implementation and reduction in energy consumption, or a combination of the above.
5. Evaluate vendors, solicit bids, and make recommendations to the Facilities Superintendent.
6. Make recommendations for Facilities capital improvements projects.
7. Assist in safety activities under the direction of the Facilities Superintendent and in coordination with Human Resources. 
8. Support facilities maintenance operations, including contracted services for all City buildings while maintaining general knowledge of health and safety standards.
9. Helps coordinate all security services with input from fire and police, enforces security policies and procedures. Assists with compilation of post action reports of safety drills (fire, lockdowns, active shooter) and other safety incidents with Facilities Superintendent. Help train and support staff. 
10. Temporarily fill in for custodial staff as needed.
11. Monitor all delegated operations within assigned areas of responsibility. 
12. All other duties and special projects as assigned.

1. Associates degree in Facilities Management, Construction Management, Public Works Administration or a related field, plus 5 years building trades, construction or related field required. Equivalent combination of education and work experience considered.
2. Must have a valid Vermont driver’s license.

1. Extensive knowledge of tools, equipment, and protocols used in building maintenance programs.
2. Must have strong customer service and vendor skills, with an emphasis on service and building and maintaining positive relationships.
3. Can communicate clearly and effectively.
4. Must demonstrate and maintain any required competencies needed for buildings. Be able to work cooperatively and in a productive manner with all city employees, customers, and the public.
5. Experience with HVAC and/or plumbing preferred.

Salary : $64,147 - $68,078