Administrative Coordinator I / Facilities Specialist - 172793

Job Responsibilities

Are you a multi-crafted skilled technician? Have you always wanted to train to become a skilled Facilities Maintenance Technician? Then we may have the job for you! We are seeking a motivated maintenance professional to join our team. If you're ready to put your amazing skills to work to help our agency function at its best, we can't wait to meet you!

This position is in the Administration / Facilities Management Unit located at Headquarters, Blythewood, South Carolina.

Responsibilities of the Administrative Coordinator I

• Manages SCDMV Work Order Mailbox and the Facilities Maintenance work order assignment system to ensure work requests are completed within the alloted time. Keeps track of Work Orders.
• Works in SCEIS to create Shopping Carts for Facilities & Inventory Management Departments working with budget to ensure all coding is correct. Ensures that work is completed and performs Goods Receipts.
• Prepares all documents for signatures. Also, works in SCEIS ECC to pull IDT invoices for DPS chargeback billing and prepares spreadsheet for Revenue Accounting.
• Manages Procurement Card reconciliation process for the Facilities / Inventory Management Department.
• Assists Facilities team with projects, provides back up support to the following areas: State Vehicle Fleet management, Capital Improvement coordination projects and will be required to assist the Department during hazardous weather.
• Utilizes extreme confidentiality in updating the HR User Management Log, sends emails to new recipients ensuring they officially account for their assets. This monitoring of employees must be checked (1) time per week.
• Performs other duties as required by manager.
  
  

Minimum Requirements

Minimum and Additional Requirements

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience. An equivalent combination of education and relevant experience may be accepted with prior approval.
  
  

Agency Requirements

• A bachelor's degree or approved acceptable equivalency of a high school diploma and (5) years relevant program experience.
• A valid SC motor vehicle operator's license
  
  

Additional Requirements

• Knowledge of principles and practices applicable to State of SC Procurement Code.
• Oversees Facilities budgets and prepares associated paperwork.
• Prepares weekly, monthly and annual reports due internally and to other State Agencies.
• Must be well organized and able to communicate effectively orally and in writing.
• Must be able to exceptionally utilize Microsoft Office Suite, SCEIS and other web-based programs to perform job functions.
• Under general supervision, employee should be able to work independently as well as in a team environment.
• Performs complex duties requiring confidentiality/discretion and actively participates in interpreting and applying State law/codes, Agency policies and procedures.
• Position is based at SCDMV Headquarters located in Blythewood, SC.
• Must be able to lift up to 50 pounds.
• Occasional overnight travel may be required.
• Employee will be required to assist the Department during hazardous weather.
• Must be able to work in a fast-paced office environment.
  
  

Preferred Qualifications

Agency Preferred Qualifications

• Experience with knowledge of governmental fiscal procedures, practices and policies.
  
  

Additional Comments

What’s in it for you?

At the SCDMV, you have the opportunity to be a part of an exception team and diverse culture that nurtures mutual success for our customers, employees, and state. If you have the ideas to make agency training even stronger, this position may be for you. Bring those ideas and a desire to develop yourself and our team for optimal success.

The South Carolina Department of Motor Vehicles offers an exceptional benefits package for full time employees (FTE) employees.

• Health, dental, vision, long term disability, and life insurance for employees, spouse and children (also available for temporary employees working over 30 hours per week)
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• State Retirement Plan and Deferred Compensation Programs (optional for Temporary Employees)
  
  

So what are you waiting for? Come be a part of a fast-growing, dynamic agency, and join a team that offers an opportunity for challenging and rewarding career!

Additional Comments

The Department of Motor Vehicles is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education.