HS/EHS Site Manager

Description

Introduction:

Site Manager will oversee the day-to-day operation of the assigned Head Start center.  The employee will provide leadership and supervision to all center staff and serve as a liaison to the central office, parents and community.  The employee works under the supervision of the Program Coordinator.  The employee shall be responsible for the daily operations and management of an assigned center including all staff and community/parent engagement.  The employee shall be responsible for offering parents opportunities to identify their own strengths, needs and solutions as well as connect them to community resources. The employee will be capable of operating modern office equipment.   The employee may be exposed to dust, dirt, foul odors and other factors due to the breakdown of some equipment or systems. .  The employee shall adhere to the National Smoke Free Environment Policy Public Law 103-227, Pro-Children Act of 2001 42 U.S.C. 7181 through 7184 and TN Licensure Rule 1240-04-01-12(14).

Section 1 – Job Performance

Quality of Work

Monitor to ensure sanitation, hygiene procedures and health practices are strictly adhered to daily and assist in the daily maintenance of the center.

Monitor all classroom daily to ensure compliance with State Licensing Regulations, Head Start Performance Standards, CACFP and agency policies and procedures.

Monitor and follow up with LEA referrals according to procedures.

Utilize computer, ChildPlus and Learning Genie programs to enter, maintain and monitor data for record keeping and tracking purposes according to program calendar.

Monitor and review data on School Readiness Goals three times per year in Teaching Strategies Gold according to program calendar.

Train and supervise substitutes, volunteers, and Foster Grandparents. Submit copies of trainings to the Career Development Coordinator and the Program Coordinator.

Monitor classrooms and playgrounds for health and safety concerns according to procedures.

Monitor and participate in ongoing recruitment targeting children from low income families, children with disabilities, mental health diagnosis, foster children, homeless children and pregnant women.

Monitor to ensure classroom activities are age and developmentally appropriate, as well as aligned with the Head Start Philosophy.

Monitor to ensure that all screenings and assessments are completed according to the program calendar and that all required information is contained in electronic files/paper files as written in procedure.

Prepare and implement group and/or individual on-site training for all center staff.

Complete work assignments remotely as needed.

Job Knowledge

Manage and monitor daily operations of supervising Education Staff (conduct informal classroom observations, ensure classroom lesson plans and interactions are age and developmentally appropriate.

Manage daily operations of supervising Nutrition Workers (including monitoring nutrition related activities, adherence to special diets)

Manage daily operations of supervising Family Partners where applicable (including monitoring family services, parent meetings/trainings and health services.

Manager daily operations of center facilities (including submitting and following up on work orders and maintaining daily facility needs)

Implement HS/EHS ERSEA (Eligibility, Recruitment, Selections, Enrollment and Attendance)

Initiative

Complete HS/EHS applications as needed.

Conduct formal internal monitoring per monitoring procedure

Initiate, review and/or approve purchases as needed.

Maintain a current roster of qualified substitutes and ensure appropriate coverage for absent employee(s)

Conduct center orientation for all new center staff. Prepare and implement group and/or individual onsite training for all center staff. Submit completed training agendas and signed training documents to the Career Development Coordinator and the Program Coordinator.

Train and supervise substitutes, volunteer, Foster grandparent.

Manage assigned budget responsibilities and determine center purchasing needs.

Follows procedure’s when completing daily task/assignments

Submit completed training agendas, hand-outs, and sign in sheets to Career Development Coordinator.

Provide monthly reports to supervisor.

 

Section 2 - Personal Performance

Dependability

Complete annual information packets for State Licensing Regulations

Ensure and monthly reports are submitted accurately and timely to appropriate staff. This includes CSS monthly report and CSS calendar.

Submit accurate and timely employee time, attendance, and mileage reports

Attendance & Punctuality

Maintain regular attendance and timely arrival to assigned work site.

Ensure all paperwork is accurate and submitted timely.

Regular attendance and timely arrival to assigned work site.

Submit accurate and timely employee time, attendance and mileage reports.

Attend training and in service as assigned.

Relationship Building Skills

Model appropriate practices in the classroom and with families.

Ensure staff performance concerns are addressed timely and documented accordingly

Supports and plans TEAM building activities throughout the year.

Flexibility

Perform classroom or kitchen duties in the absence of substitutes

Solves unexpected events or issues with little or no assistance from supervisor

Volunteers to perform duties outside of center, within the agency, as the need arises

Communication Skills

Organize and conduct regularly scheduled center meetings and ensure that accurate minutes are recorded.

Discuss performance status with staff throughout the year and conduct performance evaluations annually.

Communicate and document staff performance concerns to Program Coordinator via email or phone. 

Ensure communication with Program Coordinator is maintained via email and phone calls.

Secure and document in kind contributions, volunteer time, and community support.

Track staff degree requirements and staff enrollment in college courses. Communicate staff enrollment to Career Development Coordinator.  

Maintain contact with staff to continue support/monitoring of in-person services.

Teamwork

Participate in the screening, interviewing and hiring of center staff.

Assist with additional breaks in the classroom(s) having ongoing behavioral issues.

Assist in the compilation and completion of Self-Assessment/Community Assessment and participate in the analysis of data for training and planning purposes.

Customer Services

Monitor Teaching Strategies Gold to ensure ongoing documentation reflects accurate developmental information on each child.

Assist in ongoing recruitment targeting children from low-income families, children with disabilities and pregnant women, and complete HS/EHS applications as needed.

Adhere to Agency’s HS/EHS confidentiality policy, professional ethics and standards, demonstrating work habits which comply with Agency Personnel Policies and Procedures.

Maintain professional and positive approach when dealing with parent complaints/issues.

Assist in meeting immediate and/or emergency needs of families, as identified or expressed by family.

 

Section 3 – Personal Improvement

Decision Making

Ensure center activities align with program procedures and Performance Standards/Licensing Regulations.

Provide supervision that reflects positive guidance for staff.

Make appropriate and timely purchases for center.

Supports Quality Improvement

Ensure CLASS scores for center are at or above established program thresholds

Plan and participate in scheduled staff meetings, conferences, training sessions, workshops, and In-Service as assigned.

Conduct targeted training when identified needs occur.

Explore and share ongoing ideas/solutions for program and content area specific improvement.

Professional Development Growth

Attend CLASS reliability training and obtain reliability

Follow up with degree requirements and staff enrollment in college courses.  Communicate staff enrollment to Training Coordinator.

Attend training and in-service as assigned.

Participate in and conduct in-person and virtual meetings/training.

Qualifications

Associates Degree in Early Childhood Education, Human Services or a related field. (Required)

Three years Early Childhood experience (Required)

Two years supervisory experience. (Required)

BA/BS in Early Childhood Education, Human Services or a related field. (Preferred)

Bilingual (Preferred)

Satisfactory physical examination prior to beginning work and every five years thereafter

Must possess a valid Driver’s License and current Automobile Liability Insurance.

Satisfactory criminal background check prior to hire and every 5 years thereafter.  Drug testing as required.

 

Required Knowledge & Abilities:

Ability to exercise discretion and independent judgment with respect to matters of significance.

Knowledge of Early Childhood Education and best practices.

Ability to provide active leadership for program staff.

Knowledge of special needs of families and aware of ways to effectively communicate and assist them.

Ability to establish and maintain an effective working relationship with the general public and fellow employees.

Ability to prioritize a complex workload.

Ability to understand and follow any oral or written instructions and make mathematical computations and tabulations accurately.

Ability to establish and maintain accurate records and methods for systematic reporting of statistical data.

Ability to travel extensively within assigned area.

Ability to be a mandated reported for suspected child abuse or neglect.

Ability to promote a positive and encouraging work environment.

Ability to assist in other positions as needed.

While performing the duties of this job, the employee is frequently required to sit; stand; stoop; bend; walk; talk; hear; use hands to grip, type; reach with hands and arms, occasionally required to stand or walk on uneven surfaces; climb stairs; run. 2 to 4 hours per day spent in strenuous physical activity, lifting up to 60 lbs. six or eight times in a 7.5-hour day.

 

Salary : $28 - $31