Fiscal Assistant II (POS)

SUMMARY OF POSITION 

Performs a variety of specialized clerical and fiscal work involving the examination, reconciliation and recording of fiscal and financial records.  This position processes Purchase of Service (POS) funding request, service termination and monthly POS accounts payable invoices.  Provides support to Service Coordinators and responds to vendors and staff inquires.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Processes Purchase of Service funding requests (Authorizations).

Reviews appropriateness of request by verifying that a service authorization does not exist in the system; verifies the consumer’s name and identification number for accuracy; verifies the vendor identification number for accuracy and the service request to the correct service code. 

Processes service cancellation notices by verifying that the service authorization number and terminates services appropriately and accurately.

Processes monthly invoices for payment:  Reviews inbound electronic billing audit report and downloads electronic billing attendance for each inbound audit report. Reviews the e-billing exception reports, performs correction to the exception reports then match inbound audit reports to the corresponding attendance reports. Reviews the billing reports and process for payment.  

Ensures that monthly invoices for current and prior months are generated and uploaded to the website on a timely manner according to monthly processing schedule.

Prepare and input prepaid payments.  Ensure that the prepaid information is accurate, and the input agrees with the check total.

Handles Emergency Funding Requests.

Responds to Providers and Service Coordinators inquires in a timely and professional manner.

Serves as liaison between staff and consumer funding sources.  

Files all documents in a timely, accurate manner.

SUPERVISORY RESPONSIBILITIES -None 

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

EDUCATION and/or EXPERIENCE 

High school diploma or general education degree (GED); or 4 years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS 

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 CERTIFICATES, LICENSES, REGISTRATIONS 

None.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear.  The employee frequently is required to stand, walk, and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.