Administrative Assistant

General Summary:

This position provides administrative and secretarial support for the Senior Management team. In addition to typing, filing and scheduling, performs duties such as financial record keeping, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload. . This is an excellent opportunity to join a growing company with competitive compensation. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Duties and Responsibilities:

· Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the organization.

· Performs desktop publishing. Creates and develops visual presentations for the CEO.

· Establishes, develops, maintains and updates filing system for the CEO and the Administrative team. Retrieves information from files when needed.

· Organizes and prioritizes large volumes of information and calls.

· Sorts and distributes mail. Opens mail for the CEO. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.

· Prepare daily mail deposits.

· Answers phones for CEO and Administration. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other assistants to cover phones.

· Acts as liaison with other departments and outside agencies. Handles confidential and non-routine information and explains policies when necessary.

· Types and designs general correspondences, memos, charts, tables, graphs, business pans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

· Assists CFO with routine account payable functions, inventories, and other assigned duties.

· Maintains all organizations’ purchase orders and purchasing files.

Other duties as assigned.

Knowledge, Skills, and Abilities:

• Technical capacity.
• Exceptional interpersonal skills.
• Thoroughness.
• Friendly and professional demeanor.
• Flexibility.
• Uphold a strict level of confidentiality.

Qualifications:

• Associate’s degree..
• Minimum of 3 years of experience in an administrative role
• Advanced MS Office suite skills, with an ability to become familiar with firm-specific programs and software.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative support: 3 years (Required)

Location:

• Ocilla, GA 31774 (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Ocilla, GA 31774 (Required)

Work Location: In person

Salary : $16 - $22