What are the responsibilities and job description for the TRIO SSS Academic Coordinator / Academic Advisor position at South Dakota Board of Regents?
Working Title
TRIO SSS Academic Coordinator / Academic Advisor
Posting Number
NFE02617P
Department
Student Success
Physical Location of Position (City)
Aberdeen
Posting Text
TRIO Student Support Services Academic Coordinator/Academic Advisor
The TRIO SSS Academic Coordinator/Academic Advisor will be responsible for the management and development of essential academic programming and services. In the role of Academic Advising, the individual will work primarily with freshman participants and utilize a strengths-based approach to academic advising.
Academic Advising – 50%
Perform intensive academic advising practices to participants with special focus on students within their first two years of college.
- Intensive academic advising includes meeting with students weekly to bi-weekly to monitor progress toward academic goals and to develop graduation plans/register for upcoming semesters.
- Establish a strong working relationship with students.
- Maintain a caseload of students as determined by the Director of Academic Advising
- Manage and provide availability in student appointment scheduling system
- Maintain regular outreach to students about course planning, registration timelines, and related dates.
- Develop and maintain a personal advising philosophy
- Analyze transcripts for the purpose of appropriate course recommendations
- Utilize technology resources including Navigate, Self-Services Banner (SSB), and Degree Works for the purpose of teaching students to select appropriate courses and progress towards degree completion
- Guide students in planning academic careers, internship and career opportunities, clinical placements, volunteer experiences, and course registration
- Provide appropriate follow-up documentation in designated student information systems
- Assist students with initiating appropriate forms and petitions as necessary
- Maintain the confidentiality of student records and other information according to FERPA regulations.
- Maintain knowledge of University and SDBOR policies and procedures
- Share knowledge of the University Catalog and semester schedules with students
- Apply academic coaching and success strategies for students who have been identified as needing additional supports; implements and monitors academic progress and academic recovery programs
- Monitor Early Alert notifications for caseload, providing outreach, resource knowledge, and referrals to students in need of additional personal or academic support
- Perform daily tasks using Student Information Systems such as, but not limited to: Banner, Image Now, Navigate
- Assist departments with course curriculum, scheduling, and updating the University Catalog
- Create plans of study for assigned programs
- Provide academic advising during new student onboarding events
Academic Programming – 30%
Plan and implement Financial Literacy programming, Graduate/Career Preparation programming, Academic Success Series Workshops and Academic Advising programming for the TRIO Student Support Services program.
- Financial Literacy: Develop Financial Literacy, Curriculum, Plan FAFSA and Scholarship Completion efforts
- Graduate/Career Preparation: Develop opportunities for career preparation and internship search assistance targeting juniors and seniors, and develop an SSS graduate school preparation curriculum
- Success Series Workshops: Collaborate with Director of Academic Advising & Student Achievement / GOLD Series workshops to develop the SSS Success Series workshop schedules each semester
- Academic Advising: Coordinate academic advising efforts including Academic Action plans, early alert outreach, and academic probation advising
Success Mentor/Peer Mentor Academic Trainings – 10%
Develop and coordinate academic skill trainings for the SSS Success Mentor/Peer Mentors each semester.
- Lead training efforts and guide mentors in implementing academic skill sessions focused on time management, study strategies, test preparation, etc.
- Provide ongoing support and resources to ensure mentors effectively teach these skills to mentees.
Other duties as assigned – 10%
Perform other duties related to the TRIO SSS program as assigned by program director
Perform other duties related to the TRIO SSS program as assigned by program director
Qualifications
Bachelor’s degree requirement. Master’s degree in the areas of Academic Advising, Education, Counseling, Social Work, or related field preferred.
Bachelor’s degree requirement. Master’s degree in the areas of Academic Advising, Education, Counseling, Social Work, or related field preferred.
- Experience in teaching, academic advising, counseling, and/or mentoring
- Experience working with and understanding the needs of SSS-eligible students
- Experience working with students from a variety of backgrounds
- Experience working effectively with other people, collaborating with other departments, and advocating for disadvantaged students
The TRIO Student Support Services program is a program within the Student Success Center, which is part of the Academic Affairs division of Northern State University. This is a full-time, 11-month, benefited position. The project is granted funded with intents to apply for continued funding.
Posting Date
02/21/2025
Closing Date
Open Until Filled
Yes
First Consideration Date
03/07/2025
Advertised Salary
Depends on Experience
Duration of the Term
11 months
If Other, describe duration
Appointment Percent
100
Work Hours
Monday-Friday, 8:00 am to 5:00 pm with occasional night and weekend work.
Typical Hours Worked Per Week
40
Appointment Type
Regular
Faculty Status
No
Scope of Search
External (includes Internal)
If internal, define scope of search
This position requires
Valid Drivers License, No Requirement
If other, please indicate
Department Description and Cultural Expectations
This position is a part of the Student Success Center at NSU which includes professionals in tutoring, academic advising, academic support, career services, testing services, the American Indian Circle Program, TRIO Student Support Services, TRIO Upward Bound, TRIO McNair, and supplemental instruction.
Equal Employment Opportunity Statement
Northern State University is committed to building a welcoming culture of belonging and collegiality that respects diversity in knowledge, culture and world view. Northern seeks faculty and staff who will engage with individuals of diverse backgrounds, beliefs and perspectives to increase awareness, understanding, respect and opportunity for all.
Must be authorized to work in the U.S. Sponsorship is not available for this position.
