ATTENDANCE SPECIALIST/STAFF ASSISTANT – MIDDLE SCHOOL

ATTENDANCE SPECIALIST/STAFF ASSISTANT – MIDDLE SCHOOL

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

THE OFFICE OF PUBLIC INSTRUCTION IS NOW REQUIRING ALL PARAEDUCATORS TO PROVIDE A COPY OF THEIR HIGH SCHOOL DIPLOMA AND/OR HIGH SCHOOL TRANSCRIPTS OR GED TO MEET TITLE 1, PART A FEDERAL LAW REQUIREMENTS. PLEASE PROVIDE OUR OFFICE WITH A COPY PRIOR TO BEING THE SELECTED CANDIDATE.

Purpose Statement

The job of Attendance Specialist/Staff Assistant - Middle School is done for the purpose/s of assisting administrators, staff, students, parents, community agency representatives, legal authorities, and the public for the purpose of providing appropriate communications, information, direction and support for student attendance/discipline and related office operations; coordinating student textbook distribution and inventory activities; preparing documents; processing attendance and discipline records for students; providing support services to administrative personnel; maintaining records; and overseeing student assistants.

Essential Functions:

• Assists a variety of persons (e.g. administrators, staff, students, parents, community agency representatives, legal authorities, and the public, etc.) for the purpose of providing appropriate communications, information, direction, and support for student attendance, discipline, and related office operations;
• Coordinates textbook distribution and inventory archives for the purpose of students with appropriate textbooks/learning materials and maintaining accurate records of distribution;
• Maintains a variety of manual and electronic documents, files, and records (e.g. student attendance, notification logs, discipline, textbook inventory/distribution, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;
• Maintains automated student attendance system for the purpose of ensuring accurate tracking and documentation of student attendance;
• Monitors students referred for disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;
• Notifies parents and/or guardians of student absences for the purpose of meeting district administrative requirements and mandated guidelines;
• Obtains attendance records for student entry and exit from campus during school hours (e.g. admission slips, late notices, class release forms, etc.) for the purpose of ensuring accurate reporting of excused absences and truancies;
• Oversees student assistants for the purpose of providing guidance, direction, and supervision ensuring work requirements are met;
• Prepares attendance-related reports and written materials (e.g. standardized/special reports, letters to parents, passes for students, incoming calls on attendance slips, etc.) for the purpose of meeting district and state legal requirements, tracking student attendance and conveying information regarding school and/or district activities and procedures;
• Processes documents and materials (e.g. report discrepancies, status changes, absence verifications, etc.) for the purpose of disseminating information in compliance with established administrative guidelines;
• Provides support services to administrative and support personnel (e.g. principals, assistant principals, counselors, deans, nurses, etc.) for the purpose of assisting those personnel with their job functions;
• Research discrepancies of attendance information and/or documentation for the purpose of ensuring accuracy of attendance data;
• Responds questions from a variety of individuals (e.g. staff, parents, probation officers, other schools, and/or students, etc.) for the purpose of providing information and/or directions as may be required;
• Screens and monitors all school visitors (e.g. parents, vendors, community members, etc.) for the
• purpose of ensuring the safety of students, staff, and visitors, maintaining a safe and secure environment;
• Tracks classroom isolations, student truancies, and file BECCA when necessary for the purpose of meeting state requirements.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: codes, regulations & laws related to student attendance; and business telephone etiquette; recordkeeping and record retention practices.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; working with detailed information/data and meeting deadlines and schedules; communicating with diverse groups of individuals; working with frequent interruptions; setting priorities and working under minimal supervision; maintaining confidentiality; and ability to read, write and communicate clearly in English; and dealing with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience is desired.

Education (Preferred):

Education (Minimum): High school diploma or equivalent.

Required Testing

None Specified

Certificates and Licenses

CPR/First Aid Certificate

Continuing Educ./Training

Maintains Certificates and/or Licenses

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2023 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.

Application Procedure: Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation – including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:

Compliance/ADA/Title IX Coordinator:
Will Sarett,
Executive Director of Human Resources
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-874-7071
sarett@skschools.org

Section 504 Coordinator:
Kimberly House
Director of Special Services
2689 Hoover Avenue SE, Port Orchard, WA 98366
360-443-3648
house@skschools.org

Gender Inclusivity Compliance Officer:
Dr. Tom Edwards,
Assistant Superintendent for Student Achievement
2689 Hoover Ave SE, Port Orchard, WA 98366
360-874-7003
edwards@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.