School Counseling Secretary (Start Date: 08/18/2025)

Pay Grade:  55 ($2,861.00 - $2,899.00)

School Counseling Secretary

High School Level

General Statement of Job: The job of the School Counseling Secretary is for the purpose of providing secretarial support to the School Counseling Department. This position serves as a registrar and is responsible for maintaining student records for the high school. The School Counseling Secretary will report to the Counselors and the Principal of the high school. 

Specific Duties and Responsibilities: 

• Assist the counselors (answering phones, scheduling students, etc) for the purpose of supporting them so that the counselors might complete their work activities with minimal interruptions 
• Be courteous in all dealing with parents, students and faculty 
• Assist parent and students with enrollment and withdrawal process and procedures 
• Escort new students around school when they are enrolled 
• Input data in computer for new students including immunization records 
• Perform general office duties including answering the phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail, record requests from other schools, etc. 
• Provide administrative support to the counselors, including scheduling meetings, preparing materials and drafting correspondence 
• Appropriately maintain and secure confidential records and inquiries; make sure that records are current and in order 
• Monitor scholarship applications and assist students in meeting application deadlines 
• Maintain a log of scholarships given to Seniors 
• Help prepare students to begin taking SAT's and ACT's for entrance into college 
• Help coordinate college visits and college recruiters to the high school 
• Responsible for securing substitutes for teachers by calling the sub or thru call plus (automated systems) 
• Assist with evening activities presented by the counseling department 
• Maintain the counseling bulletin board – update resources 
• Print and maintain log of transcripts for former students 
• Prepare files to be sent to DSI for scanning 
• Run off work for substitutes when teacher is out 

Additional Job Functions or Assigned Tasks: 

• Back up Power School/Infinite Campus Data Manager 
• Manage Keys –keep a log of keys signed in and out to subs and teachers, issue keys to teachers at the beginning of the school year and sign off for keys returned at the end of the school year 
• Responsible for any other duties assigned by the principal 
• Manage and distribute medication to students 
• Collect homework for students who are out sick or suspended 

Minimum Training and Experience: 

• High school diploma required, Associates degree preferred 
• General office experience required 
• Computer skills: General knowledge of computer usage and the ability to use standard school software, e-mail, spreadsheets and word processing software; ability to type accurately and proficiently 

Minimum Qualifications or Standards Required to Perform Essential Job Functions: 

• Ability to walk, sit, and/or stand 
• Ability to lift, carry, push and pull 

Other Requirements: 

• Maintain an acceptable attendance record and be punctual 
• Maintain an acceptable attendance 
• Work under limited supervision 
• Maintain confidentiality 
• Set priorities 
• Work as a team 
• Communicate with diverse groups 

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job. 

Salary : $2,861 - $2,899