What are the responsibilities and job description for the Senior Records Specialist position at South Louisiana Community College?
Senior Records SpecialistJob no : 494828Closes : 3 / 12 / 2025 12 : 55 : 00 AMWork Type : Staff Full-TimeLocations : Lafayette, LACategories : Registrar
College : SLCC
Department : Academic & Student Affairs
Sub department : Registrar
Type of Appointment : Unclassified - Administrative / Staff
Salary : $36,739.00 - $41,670.00
Duties and Responsibilities :
Work Habits : (40%)
- Process and verify transcript requests, ensuring accuracy and compliance with FERPA.
- Maintain secure databases and records, issuing transcripts to the correct recipients in the required formats.
- Accurately enter and update student data in the system, ensuring that academic progress, degree audits, and credentials are correctly recorded and maintained.
- Process graduation audits, including reviewing applications, and petitions.
- Assist with the creation of progress reports, audits, and certifications.
- Communicate with students and advisors about graduation requirements, procedures, and deadlines.
- Generate and review reports on transfer credit, transcript requests, and credential awards for internal use and compliance.
- Perform audits and resolve discrepancies in student records.
- Monitor and maintain the auto-awarding process for degrees and credentials in Banner, ensuring eligibility criteria are met.
- Troubleshoot issues related to auto-awarding, and ensure timely awarding of degrees, certificates, and diplomas.
- Guarantees and ensures a check of legacy records to remove conversion holds.
- Process registration for cross-enrollment.
- Assist with special events such as orientation, registration, and support unique cases where automatic awarding cannot be applied (e.g., non-traditional credits).
Institutional Support : (30%)
Behavioral Standards : (20%)
Team Relations : (10%)
Required Education : Bachelor’s Degree from a regionally accredited institution. Four (4) years of professionally comparable experience may be substituted for the required degree.
Required Experience : Minimum of three years experience in student services or equivalent experience within a college or high school.
Required Knowledge, Skills and Abilities :
Language Skills : Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public. Must be able to demonstrate the proven abilities of intellectual reasoning, power of persuasion, and consistent dedication to the position.
Mathematical Skills : Ability to work with mathematical concepts such as probability and statistical interference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability : High Skills : Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Computer Skills : Knowledge of Microsoft Office software (Outlook, Excel, PowerPoint, and Word). Ability to learn to operate College-specific software and applications.
Other Qualifications : Ability to establish priorities and meet deadlines. Must be able to work in a fast-paced environment with a demonstrated ability to multi-task. Good interpersonal and people skills. Supervisory abilities are needed to work as a team. Attention to detail, planning and organizational skills a must. Knowledge of the college and university registration and transcript processes. Ability to explain and interpret registration policies and procedures. Ability to maintain student academic records. Ability to compile information into report form.
Required Licenses or Certifications : Criminal Background Clearance
Preferred Knowledge, Skills and Abilities :
Benefits : As a member of the Louisiana Community and Technical College System, SLCC has an attractive benefits package with a wide variety of benefit options. Benefits offered include retirement, multiple medical insurance options, supplemental insurances (dental, term life, disability, accident, vision, etc.), Tax Saver Flexible Benefits Plan (saves tax dollars on some child care and medical expenses), holidays (14 per year, typically includes longer break at Christmas), generous annual (vacation) and sick leave benefits and Employee Assistance Program. Specific benefits depend on job category, percent effort and length of employment.
Passing pre-employment criminal background screen is required as a condition of employment. SLCC is an equal opportunity / equal access employer. SLCC is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
Salary : $36,739 - $41,670
