Administrative Assistant

Administrative Assistant to the Dining Services Department.

WHO ARE WE?

Come join our dedicated team at South Port Square, a wonderful place to work! South Port Square is a 40-acre campus in Port Charlotte close to Charlotte Harbor and Punta Gorda and is one of Florida’s best kept secrets! You’ll join a team with a strong work ethic, with management and co-workers who want to make a positive impact on our residents’ lives. These extraordinary leaders and role models will help you craft a long, satisfying, and fruitful senior living career at South Port Square. For over 30 years, South Port Square has been addressing the growing needs of the retiring and senior communities. Today, South Port Square is one of twelve retirement communities in Florida managed by Life Care Services (LCS), the nation’s leading developer and manager of senior living communities. We continually strive to create an environment of trust and transparency by helping employees find a sense of purpose in their job and achieve their highest potential while providing hospitality to those who work and live at South Port Square.

ABOUT THE ROLE:

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Here are a few of the daily responsibilities of a Culinary Administrative Assistant:

• Answers and transfers phone calls, screening when necessary. Provides back-up support to receptionist area when needed.
• Pre-Screening all dining applicants.
• Fills in as the Host/Hostess or Dining Room Server, etc. as needed
• Welcomes and directs residents, employees, and visitors to the department. Properly track and logs visitors with screening requirements.
• Maintains filing system as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Drafts communication for department manager and distributes accordingly.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
• Prepares agenda and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Coordinates and plans events for the department while working with other key personnel in other departments (i.e., Marketing, Human Resources, etc.).
• Performs other duties as assigned.

Here are a few of the qualifications we need you to have:

• High school diploma/associate degree preferred.
• Ability to understand and follow instructions in English, communicate effectively, and perform simple arithmetic.
• Proven ability with computer and communication skills.
• Must have knowledge of Microsoft Office Suite products.

What We Offer:

• Work today, get paid tomorrow with DailyPay ! South Port Square now offers DailyPay - a program that allows employees to access their earned income on demand, as it's earned.
• Benefits for full and part-time staff, including health, dental, vision, 401K and more!
• Fun, caring, inclusive work environment!

Many roles in the community may require that we ask about your vaccination status. This could include MMR, chicken pox, hepatitis, flu, and COVID-19 vaccine status.

Full-Time

Monday-Friday-Hours vary as Department Needs Change

Salary: From $17.00 per hour

If you're an enthusiastic, compassionate, senior care professional who is passionate about hospitality and senior engagement- please apply, we'd love to get to know you!

EEO Employer