What are the responsibilities and job description for the Clerk III, Secondary Attendance/Data position at South San Antonio Independent School District?
Job Title: Clerk III, Sec. Attendance/Data
Reports to: Principal
Dept./School: Assigned Campus
Exemption Status/Test: Nonexempt
Primary Purpose:
Maintain accurate attendance records for the campus. Under direct supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications:
- Education/Certification:
- High school diploma or GED
- Special Knowledge/Skills:
- Ability to use personal computer and software to develop spreadsheets and databases, and do word processing
- Proficient keyboarding, file maintenance, and 10-key skills
- Ability to meet established deadlines
Experience:
Two years data entry experience
Major Responsibilities and Duties:
Records and Reports
- Collect and enter attendance and PEIMS data into established database and verify accuracy of according to established procedures.
- Prepare and print reports, including attendance reports, grades, class or personnel rosters, end-of-semester reports, or accounting reports.
- Maintain physical and computerized records, including student cumulative folders, progress and failure reports, class rosters, grade books, and schedule changes if applicable.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
- Assist parents, students, and faculty with questions regarding student attendance.
- Process and transmits requests for student information and transcripts.
- Call parents to verify student absences as needed.
- Report all attendance problems to designated administrator.
Other
- Assist in campus office as needed.
- Maintain confidentiality.
Supervisory Responsibilities:
None
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
