What are the responsibilities and job description for the Accounting Clerk position at Southbridge Public Schools?
Background on Southbridge Public Schools:
Southbridge Public Schools serve approximately 2,200 students in six schools. The district is presently undergoing extensive turnaround at all levels, with the assistance of the Massachusetts Department of Elementary and Secondary Education. This creates unique opportunities for teachers and students. One example is a recently announced, long-term partnership with the University of Connecticut to develop Southbridge Schools to be a national demonstration site for successful implementation of PBIS strategies. Additionally, our district is the recipient of a number of significant grants that are allowing us to creatively redesign Secondary School, curriculum enhancements, improved culture and climate and afterschool opportunities for students. If you feel strongly about improving the educational experience for students and have a commitment to social justice, Southbridge Public Schools welcomes you.
More information about the district’s turnaround efforts can be found here.
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Duties/Responsibilities:
- Prepare and process payroll for all staff, ensuring timely receipt and accuracy of timesheets and documentation
- Verify transactions for accuracy, compliance, and proper documentation
- Maintain accurate personnel records, including time off, absences, and leave
- Collaborate with internal departments and town offices on payroll, benefits, and financial operations
- Prepare payroll warrants and support documentation for processing and reporting
- Respond to payroll-related inquiries and generate reports for management and billing purposes
- Process invoices, reimbursements, requisitions, and purchase orders accurately and on time
- Track recurring expenses, including utilities, and support Medicaid reporting
- Generate and manage invoices, financial reports, and account reconciliations
- Process incoming payments and monitor accounts for discrepancies or delays
- Respond to vendor and staff inquiries and support school and business office operations
- Place orders and assist with additional duties and special projects as needed
Required Skills and Abilities
- Strong knowledge of payroll, benefits administration, and applicable employment laws
- Excellent written and verbal communication skills
- Highly organized with strong time management and attention to detail
- Proficient in Microsoft Office, particularly Excel; experience with financial/accounting
software preferred
- Skilled in accurate data entry and computation
Education and Experience
Required:
- High school diploma
- Minimum of 2 years of experience in payroll, HR, or benefits administration
Preferred:
- Bachelor’s degree
- 2 years of relevant experience in a school or municipal setting
- Experience with governmental fund accounting software
Job Qualifications
- U.S. citizenship, residency, or valid work visa required
Reporting Relationships
- Reports to the finance department
Work Schedule
- 8-hour workday (schedule set by supervisor)
- 40-hour workweek, year-round
- Position includes holidays and other benefits per employee benefit sheet
- Non-union position
Equal Opportunity Employer
Southbridge Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, creed, national origin, sex, gender identity, disability, religion, age, or sexual orientation.
Salary : $54,000 - $61,000
