Administrative Specialist -Extra Help (Childcare Center)

Description

Job Summary:  - Administrative Specialist is responsible for coordinating office activities, researching, and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. 

Duties and Responsibilities:

• Reviews documents including applications, forms, vouchers, records, and reports for accuracy and completeness of information and compliance with laws and regulations, makes necessary corrections, and assigns file numbers.
• Contacts submitting agency/institution or individual to obtain additional information or to correct discrepancies in documents and sends notification of acceptance/rejection.
• Research various data storage and/or computer records to obtain information and compiles data for reports. Establishes document files and maintains files by updating and purging as needed.
• Enters data into computer system and makes changes and/or corrections.
• Maintains activity log and/or financial ledger and submits reports to supervisor.
• Composes and types of routine correspondence and form letters. May calculate rates, fees, taxes, assessments, and fines.
• Keeping children’s files in order
• Maintain 20 hours a year in early childhood or office management.
• Performs other duties as assigned.

Knowledge, Abilities, and Skills:

• Knowledge of record keeping procedures.
• Knowledge of basic arithmetic.
• Knowledge of basic grammar.
• Knowledge of computers and software applications.
• Ability to conduct research and compile data into report form.
• Ability to establish and maintain filing systems.
•  Ability to operate standard office equipment.
•  Ability to analyze documents to determine compliance with rules, regulations, and procedures.
•  Ability to communicate both orally and in writing.

Qualifications

Minimum Qualifications: The formal education equivalent of a high school diploma. Other job-related education and/or experience may be substituted for all or part of these basic requirements.

Preferred Qualifications: The formal education equivalent of an Associate’s degree in business administration or related field.

Other job-related education and/or experience may be substituted for all or part of these basic requirements, upon approval of the Qualifications Review Committee.

APPLICATION PROCEDURES: All candidates must apply online. Click Apply for Job to complete the online application. Interested candidates must attach all required documents to the application before submission. Paper documents will not be accepted.

 Required Applicant Documents:

1. Resume
2. Cover Letter
3. Unofficial Copy of College Transcripts (if applicable)

All drivers operating a state vehicle or private vehicle on State Business shall participate in the Arkansas State Vehicle Safety Program, and must maintain a valid Arkansas driver's license in accordance with the requirements of all applicable Arkansas State Laws.