What are the responsibilities and job description for the Event Logistics Coordinator - Central Support position at Southeast Christian Church?
Would you enjoy working with ministries to execute their event logistics from start to finish, while offering direction, coordinating details, and solving problems? We are seeking a team player to critically review and process facility usage requests, anticipate needs and pitfalls before they arise, and act as liaison among Southeast teams. If you have an operational mind, a high attention to detail, and a servant’s heart, this may be the job for you.
What We Are Looking For:
- Your ideal job is: Thinking strategically through all the operational details to make events both large and small run smoothly, while communicating with many internal teams and external groups throughout the process.
- You enjoy: Diligently working on details at your desk, but also stepping into the fast-paced execution of event day.
- This is not the job for you if: You can’t keep track of the details of multiple overlapping projects, or you want to be the creative visionary shaping the events.
What You Will Be Doing:
- Daily oversight and processing of regular ongoing building usage requests, as well as coordinating details and implementing logistics plans for major large events.
- Act as liaison between the ministry or organization requesting the event and the supporting staff who service the event.
- Collaborate with other teams to execute events of all kinds from start to finish (Facilities, IT, Legal, Production Arts, etc.)
- Perform daily tasks such as scheduling and leading meetings, answering emails and phone calls, and responding to event needs as they arise.
- Serve as logistics point of contact at major events and create solutions to event-day challenges.
- Utilize facility scheduling software to review and approve event requests, daily activities, and meetings.
- Lead planning and debrief meetings; establish best practices.
- Process and review contracts and certificates of insurance when required for an event.
- Maintain accurate, detailed, and up-to-date records relative to expenditures, contracts, and correspondence for prior and upcoming events.
Our Requirements:
- Ability to work well with teammates and supporting ministries in the scheduling, planning, and organizing of ministry activities, conferences, and major events.
- Ability to solve problems, resolve conflicts, and anticipate issues that may arise.
- Highly organized with ability to multitask and remain self-motivated
- Ability to think strategically and act decisively.
- Exemplary written and verbal communication skills.
- Ability to build and maintain long-term healthy work relationships with peers and supervisor, as well as different ministries and outside organizations; team-player with a collaborative mentality and strong interpersonal skills
- Ability to maintain a flexible schedule to accommodate constant changes in ministry activities. Early morning, evening, and weekend hours vary depending upon the number of ministry activities scheduled and their priority.
- Bachelor’s degree and related experience preferred.
- Proficient in all Microsoft Office programs and comfortable with learning the current scheduling software.
- Engaged member of Southeast Christian Church, or willing to become one.
- Exemplifies our seven staff values: Honor, Care, Accountability, Grit, Authenticity, Humility, and Fun.
- Agree with the *Statement of Faith, submit to the leadership established by the church, and lives out our church Mantras in tangible ways. https://www.southeastchristian.org/who-we-are#mantras
*Please read our Statement of Faith that is attached below. You will be asked if you agree with our Statement of Faith within the application process.
If this sounds like you and you’re ready to join us on mission, apply today!
