Administrative Assistant I - Child Development Center - PT

Under the general direction and supervision of the Director, Child Development Center, the Administrative Assistant I - Child Development Center provides support for the Child Development Center and the Child Development Center Director.

This part-time regular position will assist with maintaining attendance records; creating and disbursing correspondences for families; data entry and upkeep of Excel spreadsheets; submitting and tracking maintenance requests; monitoring Center supplies for ordering; assisting with scheduling, greeting families, children, and visitors and assisting them as needed; answering phone, taking messages and directing calls accordingly.

Essential Functions

Software Duties

• Proficient in Microsoft Word and Excel.
• Utilize PowerPoint and other software like Adobe and Child Development Center- specific management computer software.
  
  

Reception Duties

• Operate telephone equipment and direct incoming phone calls to appropriate persons.
• Supply general information to callers, distribute messages appropriately, and greet and direct those needing assistance.
  
  

Data Entry

• Maintain attendance and staff hours records.
• Assist in the oversight of the Child Development Center's family engagement application, including contacting and updating families as needed.
• Assist in creating invoice payments, creating reports, and onboarding new employees.
• Oversight of incoming and outgoing mail.
• File and organize Center materials.
• Assist in special projects and planning events.
• Initiate printing/copy orders to ensure an adequate inventory of printed materials.
• Other data entry duties as assigned.
  
  

Operate Office Machines

• Proficient with a Personal computer, printer/scanner/copying machine, and telephone/answering system.
  
  

Communication and Correspondence

• Communicate daily, both verbally and in writing, with campus personnel, Child Development Center staff, families, and children.
• Communicate with the Director in a timely, factual, clear, concise, and meaningful manner.
  
  

Maintain Office Supplies and Equipment

• Maintain inventory of various supplies for the Child Development Center.
• Receive and distribute office and educational supplies as needed.
  
  

In the absence of the assigned staff, assists in performing essential functions of other positions, which may include, but are not limited to: monitoring the front desk and entrance, parent communication and assistance, and classroom oversight.

Promote a Culture of Belonging

Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute. Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment. Support the College's policies and programming related to access, fair employment, and equal opportunities for all.

Marginal Functions

• May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
• Perform other College functions and duties as assigned.
• Must be able to work varied days, hours, shifts, locations, and campuses as required. Southeast Community College schedules work schedules (hours/days/work location) based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.
  
  

Required Knowledge, Skills And Abilities

• Proficient knowledge of, and experience in, operating a personal computer performing word processing, database, e-mail, and spreadsheet software functions.
• Knowledge of, and experience in, Microsoft Office products, including Word and Excel.
• Skill and ability to perform the above functions consistently and accurately while meeting multiple demands and deadlines.
• Ability to work and communicate with a diverse group of students, staff, and the public in a factual, clear, and concise manner
• Strong customer service skills and etiquette.
• Ability to lift and carry up to fifty (50) pounds for short distances, and move tables, chairs, and media equipment.
• Ability to communicate effectively in writing, in person, and on the phone.
• The individual must possess the above skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities.
  
  

Minimum Qualifications

• High School graduate or GED.
• Minimum of one (1) year of office/clerical experience.
  
  

Desired Qualifications

• AAS degree in post-secondary secretarial/office education program.
• Experience in an Early Childhood Education setting.
• Strong organizational skills and ability to multitask.
• Able to provide support for all individuals associated with the Child Development Center.
  
  

Salary

$16.70 per hour

Benefits

Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in supplemental benefits and the group vision plan through employee-paid premiums.

Schedule

Normal hours of work for this part-time regular position are scheduled Monday through Friday, from 7:00am to 12:30pm, based on a 29-hour workweek, based on a 260-day work calendar. Hours may occasionally vary based on the Child Development Center's needs. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.