What are the responsibilities and job description for the Administrative Assistant I - Student Affairs - PT position at Southeast Community College?
Department
Student Support Program
Location
Beatrice
Job Category
Support Staff
Job Type
PT
Posting Number
01947
Position End Date
Position Summary Information
General Description of Position
Under the general direction and supervision of the Beatrice Assistant Campus Director/Dean of Students, the Administrative Assistant I provides general clerical support for the campus Student Affairs division and Welcome Center office personnel, serves as a member of the Student Affairs team, prepares reports, correspondence, filing, maintaining paper/imaging of student records, and assists students. This is a part-time regular position.
Essential Functions
Provides Customer Service
Delivers positive, welcoming assistance to students and guests at the Welcome Center.
Respond to inquiries in person, by phone, email, and/or mail. Directs inquiries to the appropriate office.
Prepares Correspondence
Prepares letters, memos, reports, minutes, and other items related to Student Affairs upon request using spreadsheets, word processing, and email/calendar software.
Operates Office Machines
Operates personal computer including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, and other equipment as assigned. Software includes Microsoft Office (Word and Excel) and Microsoft Outlook
Promote a Culture of Belonging
Delivers positive, welcoming assistance to students and guests at the Welcome Center.
Respond to inquiries in person, by phone, email, and/or mail. Directs inquiries to the appropriate office.
Prepares Correspondence
Prepares letters, memos, reports, minutes, and other items related to Student Affairs upon request using spreadsheets, word processing, and email/calendar software.
Operates Office Machines
Operates personal computer including printer, telephone equipment with voicemail and automatic call distribution system, copier, fax machine, and other equipment as assigned. Software includes Microsoft Office (Word and Excel) and Microsoft Outlook
Promote a Culture of Belonging
Support and promote an environment of belonging where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute, regardless of their identities. Foster a community where diverse identities and perspectives enrich the educational experience and create a safe and respectful environment. Support the College’s policies and programming related to access, fair employment, equal employment opportunity, equity, inclusion, and diversity.
Marginal Functions
- Operate campus switchboard as assigned.
- Cross-train with various Student Affairs offices to provide assistance as needed for the maintenance of student records, testing center support, and assistance with admissions and prospect processing.
- Perform other related duties within the division/program as assigned.
- May be required to perform associated duties, functions, or assignments in other divisions/programs/areas as required.
- Perform other College functions and duties as assigned.
- Must be able to work varied days, hours, shifts, locations, and campuses as required. Work schedules (hours/days/work location) are scheduled by Southeast Community College based on the needs of the College. Work hours, shifts, days, and work locations may vary depending on the needs of Southeast Community College and are subject to modification. Emergency or scheduled special activities may require hours outside of the regular workweek.
Required Knowledge, Skills and Abilities
- Skill in the operation of a personal computer and other common office equipment.
- Knowledge of modern office practices and procedures including record keeping and organization.
- Attention to detail/accuracy.
- Ability to maintain confidentiality.
- Knowledge of business communications/etiquette as well as basic math functions.
- Knowledge of word processing, database, and spreadsheet software.
- Ability to perform several tasks simultaneously, including answering calls, receiving visitors, and completing assigned clerical tasks.
- Ability to work as a productive member of a division team using the established practices, procedures, and policies of the college and directives of the supervisor.
Minimum Qualifications
- High School graduate or GED.
- Two (2) years of office experience or one (1) year of office experience plus one (1) year of related training.
Desired Qualifications
- AAS degree in Office Professional, Business Administration, Computer Information Technology, or another related field.
Salary
$16.70 per hour
Benefits
Part-time regular employees are eligible to participate in the TIAA retirement plan through a Roth, SRA, or 457(B) account, with no match provided by the College. Additionally, part-time regular employees may enroll in the group vision plan through employee-paid premiums.
Schedule
Normal hours of work for this part-time regular position are scheduled by the College generally between 8:00 a.m. – 5:00 p.m. Monday through Friday, based on a 29-hour workweek, based on a 260-day work calendar. Scheduled special activities, emergencies, or temporary schedule changes may require hours outside of the regular workday or workweek.
Posting Detail Information
Please be advised that Southeast Community College will require a Criminal History Background Check prior to final offer.
Open Date
01/10/2025
Close Date
01/26/2025
Open Until Filled
No
Special Instructions to Applicants
If accommodation or assistance is needed to complete this application, contact Human Resources at 402-437-2553.
Salary : $17
