What are the responsibilities and job description for the Administrative Assistant position at Southeast Medical Group?
Description
The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.
Requirements
Duties/Responsibilities:
- Handles incoming calls, screens them as necessary, and redirects appropriately.
- Greets and guides visitors and clients upon arrival.
- Manages incoming and outgoing mail, including sorting, distributing, and processing postage.
- Enters mail data into computer systems for tracking and reporting purposes. Collaborates with other departments to ensure accurate address information for efficient mail delivery. Investigates and resolves any mail-related issues, such as returned mail or missing deliveries. May assist with bulk mailings and other special mail handling projects.
- Organizes and maintains filing systems as assigned.
- Retrieves and compiles information from records, emails, meeting minutes, and other documents; prepares summaries when needed.
- Addresses and resolves administrative inquiries and issues.
- Coordinates and arranges travel, meetings, and appointments for managers or supervisors.
- Prepares meeting agendas and schedules.
- Documents and distributes meeting minutes and other related records.
- Manages office supplies inventory and oversees office equipment maintenance.
- Tracks and records expenses, including managing petty cash systems when applicable.
- Performs additional tasks and duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Ability to work independently.
Education and Experience:
- High School completion/certificate; preferred Associates degree in related field preferred.
- > two years of experience in an administrative role.
Key physical and mental requirements:
- Ability to lift up to 50 pounds
- Ability to push or pull heavy objects using up to 50 pounds of force
- Ability to sit for extended periods of time
- Ability to stand for extended periods of time
- Ability to use fine motor skills to operate office equipment and/or machinery
- Ability to receive and comprehend instructions verbally and/or in writing
- Ability to use logical reasoning for simple and complex problem solving
FLSA Classification: Non-exempt
Southeast Primary Care Partners is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
12/2024
