What are the responsibilities and job description for the Contract Administrator position at Southeast Petro's Corporate Office?
Are you a highly organized and detail-oriented individual who thrives in a fast-paced environment?
We are seeking a qualified Contract Administrator to join our team and provide exceptional support to our Wholesale Operation Department. In this role, you will be the backbone of our team, ensuring smooth day-to-day operations through a variety of administrative, communication, and data mining tasks.
Essential Functions
Document Creation and Management:
- Create professional documents (letters, contracts, reports, and presentations) using word processing and presentation software.
- Maintain filing systems (both physical and digital) for efficient document retrieval.
- Proofread and edit documents for accuracy and clarity.
Contract Administration
· Maintain and update contract records and databases
· Monitor contract performance and compliance, ensuring all parties adhere to terms and deadlines.
· Develop and implement contract management policies and procedures.
· Work under direct and general supervision to develop solutions to both routine and complex contractual process to ensure company compliance with contract requirements on assigned programs.
Communication and Reception:
- Communicate via phone and email in a professional and courteous manner, directing inquiries to the appropriate staff member.
- Greet visitors and ensure a welcoming office environment.
- Manage incoming and outgoing mail and deliveries.
- Act as a liaison between business units, legal, and external vendors.
Calendar and Travel Management:
- Schedule appointments and meetings for assigned staff, ensuring efficient use of time and avoiding conflicts.
- Manage staff calendars and proactively identify scheduling needs.
- Assist with travel arrangements, including booking flights, hotels, and ground transportation.
General Office Support:
- Assist with other administrative tasks as needed.
Qualifications:
- Minimum 3-5 years of experience with contract management.
- Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, both written and verbal.
- Highly Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to learn new software and adapt to changing priorities.
- Discretion and professionalism in handling confidential information.
- Time management skills and the ability to meet deadlines.
- Initiative taking individual who is comfortable working independently or in a team environment.
- CRM or Database experience preferred.
Benefits:
- Competitive salary and benefits package (health insurance, paid time off, 401k with match)
- Opportunity to work in a fast-paced and dynamic environment.
- Be part of a supportive and collaborative team.
Work Environment
This job operates in a professional office environment. This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Position Type/Expected Hours of Work
Full Time Monday through Friday 8:00am to 5:00pm.
Travel
No travel is expected for this position.
EEO Statement
M&R Enterprises of Brevard, Inc. and Affiliates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are proud to be a Drug-free and Equal Employment Opportunity Employer!
Job Type: Full-time
Pay: $25.00 - $30.00 per hour
Expected hours: 45 per week
Benefits:
- 401(k) matching
- Paid jury duty
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Cocoa, FL 32926 (Required)
Ability to Relocate:
- Cocoa, FL 32926: Relocate before starting work (Required)
Work Location: In person
Salary : $25 - $30