Administrative Assistant (211 Days)

Job Title: Administrative Assistant (211 Days)
Hours: 7:00 am - 3:30 pm
Location: Middle School

Qualifications:
Required:

• High School Diploma or GED
• Demonstrated competency in computer usage including Microsoft tools and district software.
• Ability to perform basic bookkeeping skills, mathematical skills, and operate standard office equipment.
• Effective oral and written communication skills.
• Ability to organize, prioritize and function under pressure and deadlines.
• Competency working in a culturally diverse environment or the willingness to acquire these skills.

Desired:

• Associates Degree in business or education related field.
• Previous supervisory experience.

Reports to: Building Principal or Director

Job Goal:
This position is responsible for enrollment, attendance, substitutes, and student records. The performance responsibilities as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the building assigned.

Performance Responsibilities:

• Answer phone, distribute calls, take messages, and handle intercom and A-phone system.
• Distribute inner office mail including distribution of extra-curricular and community activity bulletins.
• Maintain control in office: based on assignment may wait on visitors (parents and/or students), make change to records as needed, assist staff with materials and/or printing requests.
• Perform duties as intermediary for disciplined students.
• May be required to input budgetary items into the District’s finance system, communicating with District Office as needed.
• Order and bill supplies if requested.
• May sell tickets for activities in auditorium and for assemblies.
• Produces correspondence at principal or director’s direction
• Does back-up type duties in absence of other office staff.
• Provide an appropriate role model for the students.
• Maintain confidentiality on sensitive information.
• Other duties as assigned

Physical Demands:

• Must be capable of sitting throughout the work day.
• Must present appropriate appearance and personal cleanliness suited to working in close proximity to students and adults.
• Must be able to work with interruptions during a work shift.
• Must be capable of working with students with different personalities, capabilities, and physical and mental limitations.
• Must be capable of working in a noisy environment.

Note: The physical demands described above represent real life tasks an employee may need to perform as part of the essential functions of this job. While the frequency may be low, the above stated physical demands may be required during the course of a daily work shift. Tasks that have physical demands that exceed the above stated limits should only be performed with sufficient manpower or material handling equipment.

Evaluation: Performance of this job will be evaluated in accordance with provisions of Southeast Polk Board Policy.

Terms of Employment:
1. 10-Month Employment
2. Hours and number of days assigned in coordination with supervisor.

Disclaimer:
The statements of this job description are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel in this position. These statements are not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision.

It is the policy of the Southeast Polk Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions or a grievance related to this policy please contact, Joseph M. Horton, Associate Superintendent, Affirmative Action Coordinator, Equity Coordinator and Title IX Coordinator, Southeast Polk District Office, 407 8th St SE, Altoona, IA 50009, (515) 967-4294, joseph.horton@southeastpolk.org. Inquiries or grievances may also be directed to the Iowa Civil Rights Commission, Des Moines, IA, 50319-0201, (515) 281-4121; or the Director of the Region VII Office of Civil Rights, U.S. Department of Education, John C. Kluczynski Federal Building, 230 S. Dearborn St., 37th Floor, Chicago, IL 60604.