Payroll/Benefits Specialist

Minimum Requirements

• An associate's degree in business, accounting or related business field
• Three to five years’ work experience in a business office,
• Experience in using a computerized accounting system
• Effective communication skills, both oral and written
• Strong interpersonal skills and the ability to collaborate effectively with colleagues and stakeholders

Preferred Requirements

• Experience in payroll/benefit administration

Primary Functions of Position

Under the supervision of the Controller and working with the Director of Human Resources, the Payroll/Benefits Specialist is responsible for all transactions involving payroll and benefits. To fulfill the objectives of this position, the Payroll/Benefits Specialist performs the following functions:
Essential Duties:
Payroll

• Coordinates all activities related to payroll processes and operating procedures.
• Responsible for the monthly processing, scheduling, and payroll for full-time and part-time employee payroll checks and direct deposits.
• Prepare monthly, quarterly, and annual payroll reports to include 1095 and W-2 processing.
• Processes, maintains, and files contracts and verifies and/or adjusts contracts as requested.
• Codes, computes, and processes contracts, time sheets and various other pay types for entry.
• Completes Excel worksheets for reconciliation purposes.
• Reconciles payroll deductions to the invoices and voucher register.
• Electronically transmits and mails required payroll reports and payments.
• Maintains and reports sick, annual, worker’s compensation, shared leave records, and any other leave plans.
• Updates and maintains payroll standard operating procedures; test and implements new processes as needed.
• Processes all mandatory payroll deductions and unemployment claims required by Federal and State.
• Maintains salary history plan and directs employee contract preparation.
• Conducts payroll training including new hire orientation, time entry processing for Self Service and various payroll processes.
• Runs yearly longevity report and makes corrections or additions for reporting to NCCCS.
• Completes year-end processes including journal entries for current year leave and accrued salary, compensated absences report reconciliation, and leave rollover.
• Scans all payroll/benefit documents into Softdocs.

• Collaborates with Human Resources on payroll setup, benefits, and position code maintenance.
• Assists employees with benefit inquiries and resolves coverage issues for employees.
• Maintains current knowledge of legislative changes that may affect benefit coverage.
• Provides support to Human Resources and represents the College in coordinating with the State Retirement System on retirement reporting and administration of the Disability Income Plan of North Carolina.
• Provides support to Human Resources in administering short-term and long-term disability claims and reporting, once the initial claim has been submitted by the Director of Human Resources.
• Processes and communicates benefit changes and updates in a timely manner. Also, updates address changes in Datatel and various benefit vendors.
• Resolves benefit discrepancies with vendors in a timely manner.
• Assists the Director of Human Resources in benefit administration.
• Coordinates Annual Enrollment and ensures accurate tracking of employee elections and updates.
• In collaboration with Human Resources, coordinates the workers’ compensation process and assists with the resolution of issues and claims settlements.
• Makes presentations to employees for training purposes as requested.
• Assists with special projects as requested, including but not limited to the audit of personnel records, benefits statements, and retirement statements.

Application Procedures

The final compensation is dependent upon qualifications, experience, and labor market. Excellent references from previous employers must be furnished upon request.

A completed Southeastern Community College application (located on the SCC website), a resume, letter of interest addressing the position requirements and educational transcripts (unofficial copies of transcripts will be sufficient for the screening process, but official copies must be submitted prior to employment) must be submitted to the college Human Resources Office at https://www.schooljobs.com/careers/sccnc/ in order for applicants to be considered for this position.

PLEASE NOTE: First review of applications on April 15, 2025. To receive full consideration, please be sure you have fully completed the entire application for this position. Applications must be submitted through the online application system to be considered.

Applicants should submit inquiries to the Human Resources Office, Southeastern Community College, P.O. Box 151, Whiteville, NC 28472. Telephone (910) 788-6310.

Southeastern Community College is an equal opportunity employer.