What are the responsibilities and job description for the Fleet Manager position at Southern Air Heating Cooling & Plumbing?
Overview:
Essential Functions
Competencies
Minimum Requirements
Travel
Other Duties
Summary
The Gulf Coast Region Fleet Manager is responsible for the entire life cycle of over 1,800 vehicles within the region’s fleet, including fleet budget planning, managing acquisition and preparation, title and registration, repairs and maintenance, telematics, fuel, and termination/decommission. The Region Fleet Manager will manage the home office Fleet Admin team and work directly with the designated fleet contact in each location within the Region. The Region Fleet Manager must be extremely focused on the need to deliver constantly improving quality and efficiencies within the overall fleet management strategy. The Region Fleet Manager plays a vital role in executing the company’s driving and fleet safety policy, providing a variety of reporting and guidance on driver performance, and driving behavior.
Essential Functions
- Actively manage fleet volume levels, communicating with Operations Leadership, Fleet Leadership and the Fleet Management Company constantly to ensure levels are in line with hiring and replacement needs while maintaining an appropriate fleet utilization
- Manage Vehicle Pipeline reporting, keeping accurate, real time data sets on vehicle status, expected deliveries, and supply chain issues
- Ensure repair & maintenance is performed regularly, timely, and cost effectively
- Coordinate and ensure all pre-rollout vehicle preparation is done timely and to company specifications (graphics, shelving, telematics, etc.)
- Liaise with all Fleet partners, ensuring on time quality work is being performed communicating to management immediately when deadlines or quality fails
- Take ownership of all vehicle incident/accident management, ensuring protocols are followed and insurance/repair partners are informed and engaged in the repair or settlement process
- Provide regular and ad-hoc reporting on driver telematic performance, past due vehicle maintenances, recall information, and related safety data
- Ensure all vehicles are properly equipped with current tags, registrations, toll devices, fuel cards, etc.
- Ensure driving lists, MVR reporting, insurance eligibility, and related data processing is performed timely and accurately
- Hold vendors consistently accountable for work or deliveries that are substandard, defective, not to specification, or late
- Proactively and concisely source new vendor relationships and drive process improvement projects that can enhance performance, efficiency, and cost savings
Competencies
- Excellent Problem-solving skills
- Ability to make quick, cogent decisions in time sensitive situations
- Highly independent thinking with stellar judgement
- Cost conscious, with an aggressive mentality of on time quality
- Mechanical aptitude and a desire to learn
- Proficient in Microsoft Office 365 Suite of Apps including strong Excel skills
Minimum Requirements
- Must have a valid US Driver's License with satisfactory driving record
- Minimum 5 years' experience in a professional office environment
- 5 years' experience working with vendors, managing teams with and without direct authority, developing and analyzing reports, and optimizing broad use processes required
- 2 years' experience managing fleet vehicles strongly preferred
- Bachelor’s Degree a plus
Travel
Travel to various worksites, vendors, and vehicle locations is required.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.
