Controller

Scope of Work: The Controller is responsible for ensuring accurate and timely financial reporting carried out in accordance with generally accepted accounting principles; improving the financial environment of the agency by enhancing and establishing policies, procedures, controls, and reporting systems; ensuring adherence to internal controls and compliance with legal and regulatory requirements for all accounting and financial reporting functions. The Controller serves as a strategic business partner within the finance team, responsible for providing financial analysis, planning, forecasting, and reporting while collaborating with the Chief Financial Officer, and other department managers/Directors. The Controller actively manages the Finance Team, under the leadership of the Chief Financial Officer. The Controller position is a full time, exempt position. Duties include but are not limited to:

• Enhance and develop, implement, and enforce policies and procedures of the agency by way of systems that will improve the overall operation and effectiveness of the agency. Ensure adherence to internal controls to assure the integrity of financial information.
• Assist in evaluating and advising on financial aspects of policies and decisions affecting the entire agency.
• Safeguard assets and ensure accurate and timely recording of all transactions by implementing disciplines of internal reviews and financial controls across departments and locations. Strengthen internal financial management and coordination between programs and finance.
• Ensure uniformity of transaction coding in the financial system and coding is accurate and in compliance with generally accepted accounting principles.
• Manage the accuracy and productivity of day-to-day activities of accounts receivable and payable, cash management, inventory integrity, accruals, fixed asset records, restricted assets, revenue recognition, debt repayment, grant management, expense allocation, payroll and general accounting functions.
• Responsible for the timely completion and review of monthly reconciliations, month end closing, and monthly financial statements and information.
• Ensure timely review and submission of monthly grant and contract billings, and compliance with grant awards, state and federal regulations and law.
• Provide oversight to ensure timely and accurate completion of bi-semi-monthly payroll, and all related transfers, activities, and quarterly and annual reporting requirements.
• Work closely with the Chief Financial Officer on the completion of the annual audit, and coordination and preparation of the annual operating and capital budgets.
• Supervise and train assigned staff members, ensuring performance by coaching, counseling, and creating performance improvement plans.
• Participate in a wide variety of special projects and compile a variety of special reports.
• Reports to the Chief Financial Officer.

Minimum Qualifications:

• Bachelors degree in Accounting, Finance or related field.
• Five years of progressive experience in a senior level accounting position managing financial accounting, budgets, grant and contract billings, and audits.
• Ability to work autonomously to organize and prioritize work, perform multiple tasks, meet deadlines, identify and resolve problems and coordinate efforts with other staff members.
• Strong analysis skills with a ability to identify errors and omissions in data and reports.
• Excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Word and Excel
• Positive attitude, solution-oriented and willingness to collaborate with team members and agency staff to identify issues and develop solutions.
• Sensitivity to cultural and personal differences.
• Access to a reliable vehicle, a valid AZ Drivers License and a driving record that will be supported by our liability insurance provider.

Preferred Qualifications:

• Minimum three (3) years of Management experience, managing a team of four (4) or more.
• Masters degree
• Experience with Abila (MIP) Accounting Software.
• Knowledge and experience with standards and compliance issues related to Not for Profit Organizations.

Working Conditions/Physical Demands:
Operate in a professional office environment and requires the ability to sit for long periods of time with intermittent walking, standing, bending, squatting, pulling, and pushing. Requires the ability to use standard office equipment such as scanners, computers, keyboards, phones, shredders, photocopiers, and filing cabinets. Requires travelling on occasion as needed between SAAF campuses and other locations.

Physical Requirements:

This job is a sedentary job, as defined by the Social Security Administration, CFR.
CFR 404.1567 Physical exertion requirements:

(a) Sedentary work: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally.

Affirmative Action: The Southern Arizona AIDS Foundation is an Affirmative Action/Equal Opportunity Employer and does not discriminate based on race, color, religion, national origin, sex, sexual orientation, gender identity, age, or disability. People who have used drugs, have performed sex work, people of color, women, members of the LGBTQ communities, those who have experienced housing insecurity, people who have received harm reduction services, and people living with HIV/AIDS and/or hepatitis C are strongly encouraged to apply.

Disclaimer: This job description is not intended to be all-inclusive; an employee will also perform other reasonably related job responsibilities as assigned by immediate supervisor and other management as required. Management reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment. Management reserves the right to change job descriptions, job duties, functions, and requirements.

Rate of Pay: Offered pay rates are required to be within the posted position pay range based off directly relevant experience.