Administrative Specialist III - VC of Finance/Administration

Description

The Administrative Assistant - Finance works under general supervision and is responsible for coordinating office activities, researching and preparing special reports as well as fixed asset management. This position is governed by agency/institution policy.

All SAU Tech employees are expected to demonstrate excellence in interpersonal behaviors and be committed to effective collaboration with colleagues. Joining the SAU Tech family requires a commitment to creating and cultivating caring environments through the intentional inclusion of all staff in student success efforts.

Examples of Duties

Essential Functions

Essential Functions Statement(s)

• Serves as the executive assistant to the Vice Chancellor for Finance and Administration.
• Assists supervisor by maintaining appointment calendar, making travel arrangements and prioritizing incoming correspondence.
• Performs other administrative support duties; organizes and schedules meeting, attend workshops, seminars and meetings; provides assistance and information regarding policies and procedures.
• Maintains inventory of office supplies for supervisor.
• Researches and gathers information for special projects assigned by supervisor.
• Maintains level of proficiency on software system used in office.
• Stays abreast of the correct preparation and distribution of forms applicable for specific job assignment (i.e. purchase requisitions, personnel requisitions, travel requests, leave forms, time sheets, etc.
• Prepares various financial and budget report upon request using PowerPoint, Excel, and other formats as needed.
• Responsible for the management of the campus photocopiers.
• Responsible for the daily operation of the campus post office. Supervises clerical support in processing in-coming and out-going mail.
• Composes, types, and edits forms/documents including but not limited to letters, memoranda, reports, purchase orders and other financial documents.
• Greets visitors, ascertains nature of business, provides proper information or refers to appropriate person.
• Provides clerical support to the Controller as needed.
• Serves as P-card liaison by maintaining receipts and completing monthly reports.
• Updates and maintains the Finance and Administration section of the Strategic Plan.
• Fixed Assets Management-Recording and tracking long-term assets form acquisition to disposal.
• Performs related responsibilities as required or assigned by supervisor.
  
  

Minimum/Preferred Qualifications

SKILLS & ABILITIES

Education

• AA/AAS Degree
• Two years of specialized training in business management, business education, or a related field;
  
  

Supplemental Information

Supplemental Information

Application cannot be completed and submitted using a mobile device.

Background check is required.

SAU Tech offices are to be well-lit with artificial light.

This is in on-campus position.

Deadline for first consideration is February 23, 2025.

Benefits

At Southern Arkansas University Tech, we value the personal health and financial well-being of our employees. Our affordable and flexible benefits packages truly encompass our values by giving our employees peace of mind to allow them to focus on their professional development and other important aspects in their lives. Our benefits include:

• Medical, Dental, and Vision coverage
• Flexible Spending Accounts(TASC)
• Wellness Program
• Robust and comprehensive Retirement Plan (Basic and Supplemental)
• Tuition Waiver (SAU Tech, SAU Magnolia, SouthArk)
• Life and Long Term Disability
• Service/Recognition awards
• Annual and Sick leave