Automotive Assistant Controller - Southern Auto Group

The Contoller processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. He or she provides accurate reporting to the dealer/general manager and is responsible for accounting office and administrative functions. During the course of business, he or she must maintain a very positive and “can-do” attitude. Automotive Industry experience is a MUST!!!

ESSENTIAL DUTIES

• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame
• Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory
• Prepares daily bank deposit and cash report
• Maintains an effective cash management system. Forecasts cash needs
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends
• Reconciles select accounts monthly
• Approves adjustments to inventory and receivable accounts
• Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate
• Prints monthly journals, schedules, and general ledger. Closes month by processing accounting month-end
• Assists in completion of annual review/audit
• Administers charge-back program for late charges to inventory
• Prepares monthly floor plan report for use in commission calculations
• Hires, trains, and supervises office personnel
• Analyzes and organizes office operations and procedures
• Prepares sales commissions/chargeback detail reports
• Manages the payoff of vehicles floor plan and works with bank representatives
• Reviews new charge accounts and oversees collection of past due accounts
• Compiles information and prepares reports as requested by management and/or dealer principal
• Maintains a professional appearance
• Attends manager's meeting as requested
• Other duties may be assigned

MARGINAL DUTIES

• Controls petty cash amounts for dealership and sales department
• Participates in the preparation of short and long-term forecasts
• Ensures compliance with al government regulations
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly
• Cross-trains a qualified substitute
• Keeps and updated file of all dealership job descriptions

SUPERVISORY RESPONSIBILITIES

• Directly supervises 3 to 5 employees in the administrative department
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

PHYSICAL DEMANDS

All positions require in-person attendance for employment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is frequently required to stand, walk, reach with hands and arms, and talk or hear.