What are the responsibilities and job description for the Staff Accountant position at Southern Baked Pie Company?
Southern Baked Pie Company is a fast-growing business dedicated to creating the finest handmade pies while delivering exceptional customer service. We are seeking a Staff Accountant to manage daily bank reconciliations, transaction matching, and financial reporting. This position plays a critical role in ensuring accurate financial records and supporting the CFO in preparing company reports.
The Staff Accountant will be responsible for daily reconciliation of bank transactions, matching transactions across multiple payment platforms, and ensuring financial accuracy in QuickBooks. This role requires strong attention to detail, the ability to investigate discrepancies, and collaboration with the CFO, sales team, and other departments to maintain financial integrity.
- Bank Reconciliation: Compare daily bank transactions with recorded transactions in QuickBooks across multiple platforms, including:
- Square
- Revel
- World Pay (credit card processors)
- Intuit Payments (for corporate shipping orders)
- 3rd Party Delivery Services (UberEats, DoorDash, Grubhub, ChowNow)
- Shopify
- UPS & FedEx billing
- Match deposits and withdrawals to corresponding invoices, payroll, or payments.
- Investigate any unmatched, incorrectly classified, or missing transactions.
- Record retail sales to the correct revenue center in QuickBooks.
- Record payments to the General Ledger and verify transaction accuracy.
- Credit Card Reconciliation: Ensure payments are accurately transferred and classified correctly.
- Positive Pay Management:
- Manage the positive pay system and send CEO a daily list of exceptions for approval.
- Prepare and send a weekly list of outstanding checks.
- Accounts Receivable Management:
- Prepare and distribute the Weekly Accounts Receivable (Aging AR) Report to CEO and CFO.
- Follow up with the sales team daily to collect outstanding payments.
- ACH Payments:
- Set up ACH payments and send requests for CEO approval.
- Discrepancy Reporting:
- Communicate any discrepancies with classifier for clarification.
- Escalate unresolved issues to the CFO as needed.
- Maintain Reconciliation Logs:
- Keep a daily log of reconciliations and any outstanding issues.
- Ensure all reconciliations are completed by the end of each business day.
- Financial Reporting:
- Create Weekly Financial Dashboards and submit to CFO by Monday at noon for Tuesday’s financial call.
- Provide high-level analysis of financial trends.
- Sales & Use Tax Filings: Prepare and submit all necessary filings to the state on a monthly basis.
- Ad Hoc Accounting & Analysis: Assist with additional financial tasks and analysis as needed.
- Bachelor’s degree in Accounting, Finance, or related field preferred.
- 2 years of experience in accounting, reconciliation, or financial reporting.
- Strong proficiency in QuickBooks and Excel.
- Experience managing multi-platform transactions and payment processors is a plus.
- Detail-oriented with excellent problem-solving and organizational skills.
- Ability to work independently while collaborating with multiple departments.
- Full-time, in-office position in Gainesville, Georgia 30501.
- Monday – Friday, 8:00 AM – 5:00 PM.
- Salary: Competitive, based on experience
- Benefits: 401(k) with 3% company match
- 20% discount on company products