Payroll Specialist

Position Summary:

Under the direction of the Chief Financial Officer and Payroll Administrator, responsible for the administrative operations of the Payroll Department regarding the computation of accurate payroll records and processing of payroll in the Company’s HRIS, Paylocity, and duties associated with the distribution of weekly payroll payments to employees, principally via direct deposit or paycard. Additionally, under the direction of the Human Resources Director, provides administrative support for preparing reports and payments for filing/transmittal to the union and governmental agencies.

Position Responsibilities:

• Maintains payroll information by collecting, calculating, and entering data.
• Updates payroll records by entering changes in exemptions, insurance coverage, savings deductions, job title and departmental, unit and divisional transfers and other pertinent personnel data.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by calculating employee federal and state income and social security taxes and employer’s social security, unemployment, and workers compensation payments.
• Handles various payroll adjustments, i.e., shortages, retro-payments/calculations, manual computation of gross and net pay, vacation pay, bonuses, commissions, etc.
• Resolves payroll discrepancies by collecting and analyzing information.
• Provides payroll information by answering questions and requests.
• Maintains payroll operations by following policies and procedures; and reporting needed changes to appropriate individual(s).
• Maintains employee records and payroll data in confidence and protects payroll operations.
• Maintains the procedures in connection with the preparation of federal, state, and local reporting requirements, and other related functions.
• Responsible for the payroll administration duties of union contract benefits, i.e., union dues; health and welfare benefits; and pension benefits to ensure that applicable union employee’s pay conform to the provisions of the contract.
• Compiles routine and ad hoc payroll reporting and analysis.
• Seeks to continuously improve and provide efficiencies to payroll process utilizing technology for the benefit of Company and its managers and employees.
• Contributes to team effort by accomplishing any other related miscellaneous work as assigned by Chief Financial Officer or Human Resources Manager as allowed by expected work schedule.

Specific Responsibilities:

• Collection of weekly payroll inputs including review for completion and accuracy.
• Communication of payroll policies and deadlines.
• Processing of payroll in Paylocity.
• Preparation and filing of various federal, state, and local payroll tax filings.
• New Hire Reporting.
• W-2’s.
• Employment Verifications.
• Filing of Personnel/Payroll Related paperwork.
• Union Dues & Health and Welfare Benefit Administration.
• Health and Welfare Fringe Benefit Calculations.
• Affirmative Action Program - EEO Report Data.

5-7 Years of payroll or other relevant experience. General knowledge of payroll guidelines.

Physical Requirement:

• Posture: Sitting 90%
• Talking/Hearing: Frequent
• Seeing: Frequent
• Typing: Frequent
• Reading: Frequent